Sales & Operations Coordinator

SHIRA ESTHETICS INC - 3.8

Kenilworth, NJ Job Details Full-time $42,000 - $55,000 a year 1 day ago Benefits Health insurance Paid time off Employee discount Qualifications Administrative experience Attention to detail Organizational skills Customer support Office management Full Job Description Job description: Company Overview Shira Esthetics Inc is a leading provider of innovative skincare products dedicated to serving sophisticated clients and professionals worldwide. Our organic and aromatic skincare solutions are highly regarded by estheticians, dermatologists, and beauty institutions across the globe. Overview We are seeking an energetic and detail-oriented Sales & Administrative Assistant to join our dynamic team. This paid position offers an exciting opportunity to support our sales operations and office management while providing exceptional customer service. The ideal candidate will be a proactive communicator with strong organizational skills, ready to contribute to our company's growth and success. Duties Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Support sales activities by processing orders, maintaining client records, and assisting with product inquiries Perform data entry tasks accurately using Microsoft Office applications and QuickBooks accounting software Handle bookkeeping duties such as invoicing, expense tracking, and reconciling accounts Assist in office management tasks including filing, organizing documents, and maintaining confidential information securely Provide excellent customer support via phone and email, ensuring client needs are addressed promptly and effectively Coordinate appointments, schedule meetings, and support personal assistant functions as needed to keep daily operations running smoothly .

Key Responsibilities Order & Office Administration:

Accurately process daily orders using QuickBooks, answer phone calls, and handle routine day to day office support.

Inventory & Purchasing:

Place routine vendor purchase orders for packaging and shipping materials.

Shipment Processing & Logistics:

Follow multi-step operational procedures to organize, prep, and process structured product shipments, including Amazon FBA shipments.

Marketing Liaison Support:

Serve as an internal point of contact with our external digital marketing teams, tracking campaign performance updates, asking key questions, and ensuring project alignment.

Client & Sales Support:

Contact existing wholesale clients via phone and email to share updated product information, order details, and promotional materials in a professional manner.

Qualifications Experience:

Prior experience working in office administration, customer support, marketing coordination, or business operations. Must have strong foundational computer and administrative skills.

Detail-Oriented:

Demonstrated ability to manage multi-step procedures accurately and follow established operational processes.

Problem-Solving Ability:

Comfortable analyzing routine data (e.g., sales reports, marketing performance overviews) and asking proactive questions to keep projects moving.

Software & Tech Fluency:

Practical experience with QuickBooks (or similar accounting software) and comfortable navigating e-commerce platforms.

Communication:

Clear, professional verbal and written communication skills for daily interaction with clients, vendors, and team members.

Education:

Associate degree or higher required. Bonus Qualifications (Great to have!) Experience with Amazon Seller Central or online marketplace fulfillment. Industry experience or familiarity with beauty and skincare products. Bilingual in Spanish. We are seeking a reliable, highly organized Operations Coordinator to join our team. In this role, you will handle day-to-day office operations, process customer orders, manage inventory and purchasing, and serve as an operational liaison for our marketing partners and wholesale clients. We need a capable professional who thrives in a multi-tasking environment and takes pride in accuracy and consistency Join us at Shira Esthetics Inc where your contributions will help us deliver exceptional skincare solutions while supporting our vibrant team. We value proactive individuals who are eager to grow professionally in a lively environment dedicated to excellence!

Benefits:

Employee discount Health insurance Paid time off

Work Location:

In person

Pay:

$42,000.00 - $55,000.00 per year

Benefits:

Employee discount Health insurance Paid time off

Work Location:

In person