Administrative & Ministry Support Purpose To provide administrative and ministry support to the Children's Director, Preschool Coordinator and Communication s Director by assisting with communication, organization, volunteer coordination, event preparation, and family engagement. This position helps create a welcoming, organized, and safe environment where children and families can experience the love of Christ. Personal Qualifications ? Has a growing personal relationship with Jesus Christ. ? Demonstrates a Christ-like attitude and servant's heart. ? Views this position as ministry, not simply administrative work. ? Supports the mission, vision, and values of First Mt. Juliet. ? Actively participates in the life and ministries of the church. ? Loves children and enjoys building relationships with families. Responsibilities Administrative Support ? Manage calendars, schedules, and ministry meetings. ? Prepare correspondence, emails, forms, and ministry communication. ? Maintain ministry records and databases. ? Assist with Planning Center, check-in systems, and volunteer schedules. ? Prepare reports, attendance records, and follow-up information. ? Process monthly expense reports and ministry purchases. ? Order curriculum, classroom supplies, and ministry materials. ? Maintain ministry resource files and inventories. ? Answer ministry phone calls and emails. ? All other duties as assigned. Volunteer Support ? Maintain volunteer schedules for Sundays and Wednesdays. ? Assist with recruiting and onboarding new volunteers. ? Coordinate Ministry Safe training, background checks, and volunteer records. ? Help prepare volunteer appreciation events. ? Prepare leader packets, curriculum, and classroom materials. ? Communicate weekly with volunteers regarding schedules and ministry needs. Ministry & Event Support ? Support Wednesday Midweek, VBS, camps, family events, Parent/Child Dedications, Easter, Christmas, outreach events, and leadership trainings. ? Coordinate registrations, communications, room setup, material preparation, volunteer coordination, attendance tracking, and event follow-up. Family Engagement (Sunday & Wednesday) ? Greet new families and assist with children's check-in. ? Help first-time guests register children and escort them to classrooms. ? Answer questions regarding children's ministries. ? Maintain a safe and welcoming environment. ? Assist with classroom coverage and resolve check-in or classroom issues. Preschool & Children's Ministry Support ? Prepare classrooms for Sunday and Wednesday ministry. ? Organize curriculum and classroom supplies. ? Restock ministry resources. ? Maintain clean, safe, and inviting children's spaces. ? Support implementation of ministry safety policies. ? Assist with classroom transitions and special ministry needs. Team Support ? Collaborate with ministry and office staff. ? Serve at the church receptionist desk as needed. ? Assist with church-wide events when requested. ? Complete other duties assigned by the Children's Director. Communications ? Sunday photo backup, with an emphasis on Kids Ministry (and potentially using a second camera). ? Draft and send weekly Kids Ministry emails. ? Assist with social media content for Kids Ministry-gathering photos, drafting captions, and helping schedule posts. ? Work alongside the Communications Director to create basic graphics and promotional materials for Kids Ministry events and programs. ? Assist with registration and communication for Kids Ministry events. ? Help with special events, promotion, and on-site communication needs. ? Track upcoming Kids Ministry events and make sure communication needs are submitted in a timely manner. ? Proficient in Canva.

This person will ask:

What is coming up? What needs to be promoted? What information do we need? What content do we already have? What still needs to be created? Skills ? Strong administrative and organizational skills. ? Excellent verbal and written communication. ? Ability to multitask in a fast-paced ministry environment. ? Friendly and welcoming personality. ? Strong attention to detail. ? Ability to work independently. ? Proficient in Microsoft Office, Google Workspace, and Planning Center (or willingness to learn). ? Proficient in Canva. ? Ability to maintain confidentiality. Schedule ? Office hours consist of Monday - Thursday (8:00 AM-4:00 PM) ? Serve on Wednesdays from 5:00 PM-8:00 PM supporting Midweek Children's Ministry. ? Serve Sunday mornings supporting family check-in, guest experience, volunteer coordination, and children's ministry operations. ? Be available for major ministry events including Easter, VBS, Christmas, Family Events, and Parent/Child Dedication Sundays. Classification Full-Time (depending on final schedule) Non-Exempt | Support Staff Reports directly to the Children's Director while working collaboratively with the Preschool Coordinator.