A Data Specialist uses software to store and organize data, such as an organization's records or financial information. Facilitates user and client access to information stored in databases. Ensures accuracy and efficient maintenance of data.
An Am Law 100 firm, is seeking a highly organized and detail-oriented Senior Records Assistant to join their growing Information Governance (IG) Department. This role is ideal for someone who wants to be part of a modern, evolving function that sits at the intersection of data management, compliance, and legal operations. This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required. Whether working independently or collaborating across teams and offices, you are highly organized, detail‑oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical‑thinking and problem‑solving skills, communicate effectively with all levels of staff, and take a proactive, solutions‑oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day‑to‑day tasks and support broader IG initiatives is key to success in this role.
Qualifications:
Bachelor's degree or equivalent experience Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred. Ability to manage both physical and electronic records with a high level of accuracy and attention to detail Willingness to travel and assist with records handling, including lifting and moving boxes as needed Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
