Administrative Assistant (Admin Assistant)

Job Description Help for Job Description. Opens a new window. Do you enjoy being the go-to person who keeps everything running s moothly? If so, we'd love to meet you! We're seeking a motivated in office Administrative Assistant to support daily operations in our main office. Reporting to the Director of Administration , you'll be the reliable point person who keeps everything running smoothly managing communication, organizing documents, and ensuring the office stays efficient and welcoming. Position Summary In this essential role, you'll use your tech savvy skills, attention to detail, and peoplefirst mindset to support a range of administrative tasks. From greeting visitors to managing calendars and keeping the office organized, youll play a key role in maintaining seamless daily operations. Key Responsibilities Answer phones and provide excellent customer service Greet and assist visitors Perform accurate data entry Distribute intake forms Scan, organize, and file paperwork Monitor, manage, and respond to emails Communicate with insurance agents and adjusters Accept, sort, and ship packages and mail Restock office and facility supplies (printer paper, restroom supplies, etc.) Provide application information to job seekers Required Knowledge & Skills Microsoft Office Suite experience Intermediate proficiency with PDF software Familiarity with general office procedures and filing systems Clear, professional written and verbal communication Strong organizational and time management abilities Accurate, detail oriented data entry Ability to collaborate effectively with multiple departments Education & Experience Requirements 18 years of age or older High School Diploma or equivalent 1+ years of administrative support experience 2+ years of customer service experience Proficiency with Microsoft Outlook, Teams, Excel, PowerPoint, etc. Strong written and verbal communication skills Basic math and calculation skills The Good Stuff 3 Weeks PTO 8 Paid Holidays 401(k) match - 4% Contribution to Medical, Dental, and Vision Insurance STD, LTD, FMLA, and Life Insurance coverage Casual office environment Why Youll Love Working Here This role is perfect for someone who enjoys variety, thrives in an organized environment, and loves helping a team succeed. If you're dependable, detailfocused, and ready to grow, we want to hear from you! Everyones Welcome at Oasis We celebrate differences herebig ones, small ones, and everything in between. Our team is made stronger by every unique background, personality, and perspective. Thats why we proudly welcome applicants of all races, colors, religions, genders, identities, orientations, ages, abilities, and experiences. OASIS is committed to building a team as diverse as the communities we serveand creating an environment where ideas are welcomed and people can show up as their authentic selves. Talent comes in many forms, and were excited to see what you bring to the table. Oasis Infrastructure Asset Maintenance provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Oasis Infrastructure Asset Maintenance complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oasis Infrastructure Asset Maintenance employs only U.S. citizens and aliens who are authorized to work in the U.S. in compliance with the Immigration and Nationality Act, 8 U.S.C. 1324B. which requires that all employees present original documentation that establish identity and employment authorization within 3 business days of the date employment begins (also referred to as the hire date). DFWP