Executive Assistant

Executive Assistant Westlake Village, CA Job Details Full-time $31 - $36 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Meeting minutes Google Workspace Report writing Non-profit experience 5 years Fundraiser event planning Executive administrative support Mid-level Event vendor coordination Databases Sponsorships Bachelor's degree Task prioritization CRM system proficiency Productivity software Managing executive calendars Travel scheduling Donor stewardship Communication skills Donor and alumni database management Progress tracking (project management tasks) Full Job Description Executive Assistant Full-Time |

Non-Exempt Location:

Conejo Valley, California Pay Range:

$31.00 - $36.00 per hour About Us The Boys & Girls Club of Greater Conejo Valley is dedicated to inspiring and enabling all young people to reach their full potential as productive, responsible, and caring citizens. We provide safe spaces, caring mentors, and impactful programs that help youth succeed in school, develop leadership skills, and build healthy lifestyles. Position Summary The Executive Assistant provides high-level administrative support to the President/CEO and Vice President of Resource Development & Communications , helping ensure smooth coordination of executive priorities, board relations, fundraising initiatives, and organizational communications. This role serves as a key liaison between executive leadership, the Board of Directors, donors, and community partners while supporting the mission and operations of the organization. This position will also support and attend organizational events, including occasional evenings and weekends as required. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure and organization to complex projects, and takes pride in ensuring important details never fall through the cracks. This position reports to the Vice President of Resource Development & Communications and works closely with the President/CEO to support executive priorities. Key Responsibilities Executive Support Provide comprehensive administrative support to executive leadership. Manage calendars, meetings, appointments, and travel logistics. Prepare reports, correspondence, presentations, and meeting materials. Coordinate internal and external meetings, including agendas and notes. Track priorities, deadlines, and follow-up actions for leadership initiatives. Maintain confidential records and documents with professionalism and discretion. Board of Directors Support Coordinate Board and committee meetings. Prepare and distribute materials for Board of Directors and committee meetings. Record, prepare, and distribute Board and committee meeting minutes. Manage board member onboarding and maintain board records. Serve as liaison between executive leadership and board members. Administrative & Development Operations Support major organizational initiatives, including the Gala, Youth of the Year program, sponsorship fulfillment, and fundraising campaigns . Track project timelines, priorities, and deliverables. Assist with fundraising events including vendor coordination, silent auction logistics, sponsorship fulfillment tracking, and event preparation. Support grant applications and maintain related documentation as needed. Monitor donor and sponsorship commitments and stewardship activities. Coordinate with the Database Coordinator to ensure donor and event data in the organization's CRM is accurate and up to date. Support cross-department projects and other priorities as assigned. Qualifications Bachelor's degree preferred , or an equivalent combination of education and professional experience. Minimum of three (3) to five (5) years of executive assistant or executive-level administrative support experience , preferably supporting senior leadership. Experience working with boards of directors, committees, or nonprofit executive leadership . Experience supporting fundraising events, development teams, or donor engagement initiatives is a plus. Highly organized with strong project management skills and exceptional attention to detail . Excellent written and verbal communication skills with the ability to communicate professionally with internal and external stakeholders. Demonstrated ability to work independently as a self-starter while managing multiple priorities in a fast-paced environment . Proven ability to anticipate the needs of senior leadership and proactively address challenges before they arise . Strong initiative with the ability to identify priorities, take ownership of tasks, and follow through with minimal direction . Ability to think ahead, stay organized, and keep leadership informed and prepared . Ability to handle sensitive and confidential information with professionalism and discretion . Proficiency in Microsoft Office or Google Workspace ; experience with CRM or donor database systems preferred. Benefits Boys & Girls Club of Greater Conejo Valley offers a comprehensive benefits package for eligible employees, including: Medical, dental, and vision coverage Retirement benefits Paid time off Opportunities to contribute to meaningful work that impacts youth and the community Compensation Hourly pay range: $31.00 - $36.00 per hour This position is non-exempt and eligible for overtime in accordance with California wage and hour laws. Compensation within the range will be determined based on experience, qualifications, and internal equity. Apply If you are a highly organized professional who enjoys supporting mission-driven leadership and making a meaningful community impact, we encourage you to apply. Employment Requirements Employment is contingent upon: Live Scan fingerprint clearance and background check (in accordance with California law and the Fair Chance Act) TB testing and clearance Verification of authorization to work in the United States A criminal history will not automatically disqualify an applicant from employment. Conviction history will be evaluated in accordance with California's Fair Chance Act and other applicable laws.