Executive Assistant to COO

Executive Assistant to

COO PRIMARY DUTIES

Executive & Operational Support Serve as a primary partner to the COO, managing priorities, communications, and daily operations Manage complex calendar scheduling, travel logistics, bookings, and expense reporting with accuracy and efficiency Coordinate and prepare materials for meetings, presentations, and executive reporting Act as a proxy for the COO when appropriate, ensuring alignment in messaging, tone, and decision-making Lead and manage special projects, ensuring timelines, deliverables, and cross-functional coordination are met Culture, Engagement & Employee Relations Champion a positive, high-performance culture aligned with company values Support employee relations efforts, including coaching and conflict resolution Plan and lead employee engagement initiatives, events, and internal communications that motivate and inspire teams Serve as an engaging and professional emcee for company events, meetings, and gatherings Act as a visible and trusted presence across departments, fostering connection and morale Leadership Development Partner with leadership to support and advance leadership development initiatives Provide coaching support, tools, and resources to managers to strengthen leadership effectiveness Identify gaps in leadership capabilities and recommend scalable development solutions Data, Insights & Reporting Analyze employee, operational, and engagement data to generate actionable insights Build dashboards, reports, and presentations to inform leadership decision-making Member of the Strategic Planning team HR & Cross-Functional Partnership Act as a key liaison between site operations and corporate HR Ensure alignment with corporate HR policies, programs, and compliance requirements, serving as a bridge to collaboratively refine and implement solutions that meet both corporate standards and local operational needs. Collaborate with HR on talent planning, workforce initiatives, and organizational strategy Finance & Confidentiality Partner with finance teams on budgeting, reporting, and operational planning as needed Prepare and manage expense reports with a high level of accuracy and timeliness Handle sensitive and confidential information with the highest level of discretion and professionalism

QUALIFICATIONS

Bachelor's degree or equivalent experience required 5+ years of experience in executive support, operations, HR, or a related field Proven ability to manage complex projects and competing priorities Strong interpersonal and communication skills with the ability to influence and engage at all levels Experience in employee relations and leadership development strongly preferred High level of emotional intelligence, professionalism, and discretion Advanced proficiency in Microsoft Office and data/reporting tools Demonstrated proficiency with D365 and Monday.com familiarity beneficial. •This is a salaried exempt ($62,353.20 - $65,000.00) full on-site position located in Wellsville, NY•