Office Administrator

Office Administrator Commercial Fence & Iron Works Colorado LLC Parker, CO Job Details Full-time $25

• $40 an hour 1 day ago Benefits Health insurance 401(k) Paid time off 401(k) matching Flexible schedule Qualifications Accounting systems Accounts receivable Microsoft Office Administrative experience QuickBooks Clerical experience Office management

Full Job Description Overview:

We are seeking a skilled Office Admin to join our team. The ideal candidate will be organized, possess strong clerical skills, and have experience in office management. This position offers the opportunity to oversee various administrative tasks and contribute to the smooth operation of our office.

Accounting:

• Must be QuickBooks proficient. All accounting is completed using QuickBooks.
• Must have experince with LCP Tracker and certified payroll reports
• Creating all invoices including using Textura, AIA forms, QuickBooks, and specialty forms
• Progress billings based on info provided by the sales team
• Following up with the sales team for monthly progress and final billings
• Tracking AR, including follow-up emails and calls as necessary
• Creating accurate AP reports for weekly check runs (paying subs, vendors, and bills)
• Confirming conditional and unconditional payment releases
• Executing/signing/ notarizing releases
• Receiving checks in QB and making weekly deposits at the bank
• Reconciling credit card statements monthly

Office:

• Calling in and tracking underground locates (811)
• Contributing to the positive atmosphere and culture of the company
• Answering incoming calls, taking messages, and / or transferring to VM
• Filing paid bills, invoices, and completed jobs
• Contributing ideas and methods that can better the company
• Run errands including office supplies, deposits, etc.
• Multi-task to help keep the sales team focused on selling
• Multi-task with the ability to gladly jump from task on hand to more important issue as they arise
• Work with an all-male office
• Help to hold the sales team accountable for turning in weekly / progress billings
• Communicating with GL, WC, Auto insurance company, and creating COI's as needed
• Communicating with health insurance companies on billing concerns, new employee start-up
• Keeping subcontractor's insurance certs up to date
• Be on point when info is requested by the team

Particulars:

• Full-time position
• Paid weekly with PTO
• Health insurance for the employee
• 401k program
• 20-yr old family-owned specialty trade contractor

Job Type:

Full-time Pay:

$25.00

• $40.

00 per hour

Benefits:

401(k) 401(k) matching Flexible schedule Health insurance Paid time off

Experience:

Microsoft Office:

1 year (Required) Administrative experience: 1 year (Required) Ability to

Commute:

Parker, CO 80134 (Required)

Work Location:

In person