Office Manager

Position Overview:

We are seeking a highly organized and detail-oriented Office Coordinator to support daily operations within a property management environment. This role is essential to ensuring the office runs efficiently while providing administrative support to the property management team and delivering excellent service to homeowners, vendors, and staff.

Key Responsibilities:

Oversee the daily opening, readiness, and general upkeep of the office to ensure a professional and efficient work environment. Provide administrative support to property management staff, including preparing documents, managing correspondence, and assisting with routine workflows. Receive, sort, and distribute incoming and outgoing mail, maintaining accurate tracking and records. Organize and maintain office files, records, and documentation to ensure accessibility and accuracy. Manage the distribution of keys to contractors, maintaining detailed logs to ensure accountability and security. Issue and track access fobs for new homeowners, ensuring all records are updated and accurate. Monitor office supply levels, place orders as needed, and maintain an organized inventory of essential materials. Assist with updates to community-facing website content and provide general front-office and back-office support as needed. Previous experience in office administration, office coordination, or administrative support is required. Background in property management or community association management is strongly preferred. Strong interpersonal and customer service skills with the ability to communicate professionally with homeowners, vendors, and colleagues. Demonstrated ability to stay organized, manage competing tasks, and maintain attention to detail in a busy office environment. Proficiency with standard office systems, recordkeeping, and day-to-day administrative processes. Dependable, self-directed, and capable of handling responsibilities independently with a high level of professionalism. Familiarity with receptionist duties, office supply management, and general back-office support is preferred. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .