Hilliker Corporation is a St. Louis-owned commercial real estate Brokerage that has helped business owners buy, sell, and lease office, industrial, retail, and institutional property since 1985. Its affiliate, Westwood Net Lease Advisors, advises buyers and sellers of single-tenant triple-net (NNN) investment properties and specializes in 1031 exchanges. We are hiring an experienced Office Manager to run the business side of both firms. You will own transaction file compliance, license and entity renewals, commission invoicing and collections, month-end bank reconciliations, payroll and HR administration. There will be a monthly financial reporting for both companies to principals and board members. This position reports to President/Principals.

Transaction & Regulatory Compliance:

Review listing agreements, purchase and sale contracts, leases and amendments against firm checklists. Log exceptions and escalate them to the designated broker before files close. Maintain written office policies and a documented file-audit process. Track and renew broker and salesperson licenses, continuing education, entity licenses for both companies, business registrations, and E&O, business and crime insurance. Monitor changes to Missouri Real Estate Commission (MREC) and industry rules, and brief the brokers. Serve as the firm's notary.

Accounting & Financial Reporting:

Manage accounts receivable and accounts payable for Hilliker and Westwood, each on separate books in QuickBooks. Invoice, track and collect commissions from contract to closing to cash. Prepare agent commission disbursements for principal approval. Complete month-end bank reconciliations on all accounts, with documented principal review. Produce monthly financial reports for both companies and year-end packages for the outside CPA. Provide financial and compliance oversight of the Property Management division, including trust accounting, owner statements, and security deposits. Prepare financial packages for board members and respond to their inquiries under principal direction.

HR, Payroll & Office Administration:

Run payroll and administer benefits, including enrollment, renewals and compliance. Onboard and offboard employees and agents, and maintain personnel and agent files. Manage office operations, vendor relationships, and insurance.

Job Requirements:

Active Missouri real estate license (MREC); broker-level license preferred. 5+ years of office management, bookkeeping, or accounting experience, ideally in real estate, professional services, or financial services. QuickBooks proficiency, including AR/AP, bank reconciliations, and month-end close. Notary commission, or willingness to obtain on within 30 days. Payroll processing experience and strong Excel skills. Sound judgement and complete discretion with confidential financial, compensation, and board information. Hilliker Corporation and Westwood Net Lease Advisors are equal opportunity employers.

Job Type:

Full-time Pay:

$52,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person