We are seeking an experienced Administrative Assistant II to provide high-level administrative and office support to physicians and division leadership within a healthcare environment. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities while handling confidential information.

Location:

Duarte, CA Contract:

3-month contract, potential for hire

Schedule:

Fully onsite, 1st shift,

Monday-Friday Pay:

$21.00-$24.45 per hour Responsibilities Provide administrative and clerical support to multiple supervisors, physicians, and division leadership. Manage calendars, meetings, interviews, and scheduling . Coordinate meetings and maintain accurate calendars and schedules. Prepare correspondence, reports, presentations, and other documents. Answer and direct phone calls and assist visitors as needed. Maintain organized files, records, and departmental documentation. Coordinate business travel and related arrangements. Process and track business expenses and reimbursements . Enter, maintain, and update information in internal systems. Handle confidential information with professionalism and discretion. Perform Internet research and assist with various administrative projects. Work independently while prioritizing multiple assignments and competing deadlines. Qualifications 3-5 years of administrative or office support experience . Previous experience supporting physicians, executives, department leadership, or healthcare teams is preferred. Previous healthcare administrative experience is a plus. Strong written and verbal communication skills . Excellent organization and attention to detail . Proficient with Microsoft Office , including: Outlook, Word, Excel, PowerPoint, Teams Ability to learn new computer systems and software quickly. Experience managing calendars, coordinating meetings, preparing correspondence, and maintaining reports and records. Experience processing expenses and reimbursements . PeopleSoft experience is preferred , particularly submitting and tracking business expense reimbursements. Candidates with similar ERP or financial systems experience will also be considered. Familiarity with medical terminology is a plus. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Must be comfortable handling confidential and sensitive information . This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

Pay:

$21.00 - $24.45 per hour Expected hours: 40.0 per week

Work Location:

In person