10bits is a Healthcare and Professional Staffing Company. From nursing staffing, temp to hire, and permanent to healthcare contracts, 10bits provides hospitals and medical facilities with high-quality clinical professionals with the highest standards and compliance to provide the best medical care.

Job Title:

Administrative Assistant Job Location:

Duarte, CA 91010

Job Type:

Contract Job Duties:

Provide senior-level administrative support to physicians, division leadership, and multiple supervisors with limited supervision. Manage complex calendars, schedule and coordinate meetings, interviews, conferences, and appointments. Coordinate business travel, including itineraries, logistics, and related documentation. Prepare, edit, format, and distribute correspondence, reports, presentations, charts, graphs, and tables. Handle confidential and sensitive information with discretion and professionalism. Process, submit, and track business expenses and reimbursements. Maintain accurate records, files, reports, and departmental documentation. Serve as a professional point of contact by answering calls, responding to inquiries, receiving visitors, and communicating with internal and external contacts. Conduct internet research and compile information for reports, presentations, and administrative projects. Prioritize multiple assignments, resolve routine and some complex issues, and meet competing deadlines independently. Support day-to-day departmental operations while applying knowledge of organizational policies, procedures, and practices.

Job Requirements:

3-5 years of administrative or office support experience in a healthcare or physician/division environment. Demonstrated experience providing high-level administrative support to senior leaders, physicians, or executives. Advanced proficiency with Microsoft Office, Strong experience with calendar management and meeting/interview coordination. Excellent written and verbal communication skills. Exceptional organization, time management, and attention to detail. Ability to independently prioritize competing assignments and manage deadlines. Experience handling confidential information appropriately. Experience with expense processing and reimbursement systems. PeopleSoft experience preferred, particularly submitting and tracking business expense reimbursements; comparable ERP/financial-system experience may be considered. Strong customer service and interpersonal skills. Proficient with computers and able to learn new systems and software quickly. Healthcare administrative experience preferred; medical terminology familiarity is a plus.

Schedule:

8:00 AM - 5:00 PM Monday - Friday 5 days a week 40 hours/week SAL01

Pay:

$22.00 per hour

Experience:

administrative or office support : 3 years (Required)

Work Location:

In person