Office Assistant West Suburban Concrete Geneva, IL Job Details Full-time $25 - $35 an hour 7 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Filing High school diploma or GED Organizational skills Construction administrative experience Clerical experience Full Job Description Concrete company seeking full time Office Assistant / Clerical support

Job Summary:

The Office Assistant position will be supporting our office staff, field crew, estimators, and project managers. Daily tasks will include various administrative tasks, corresponding with customers, job packets for our field, monitoring reports, entering payables and collecting receivables.

Key Responsibilities:

Customer Service:

Answer incoming phone calls from clients, general contractors, and material suppliers; route messages appropriately.

Documentation & Filing:

Organize and maintain physical and digital project files, contracts, permits, lien waivers and various spreadsheets.

Accounts Payable:

Assist with generating PO's, entering vendor invoices, cross checking pricing.

Billing Assistance:

Assist with preparing invoices, processing payments, and compiling lien waivers or certificates of insurance (COIs).

Scheduling & Dispatch Support:

Assisting in the field's daily schedules and order placing. Back up support to the dispatcher.

General Clerical:

Sorting mail, filing, answering phones and emails. Assisting in day to day office tasks.

Qualifications:

High school diploma or equivalent required. 1-2 years of experience in an office environment (prior experience in construction or the trades is a huge plus). Proficiency with Microsoft Office (Word, Excel) and basic email etiquette. Familiarity with accounting or construction management software is preferred, but we will train the right person. Strong organizational skills, ability to multitask, and work in a smaller office environment as a "team" member. Comfortable working in a fast-paced environment alongside a hands-on construction team.

Benefits:

PTO after 90 days, Health/Vision/Dental Insurance, Retirement plan (IRA), paid holidays. Stable, year-round indoor office work.

To Apply:

Please submit your resume to

Pay:

$25.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person