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MB
MG Business Solutions LP
Administrative Clerk
Career Insights for Front Office Assistant
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Scorecard
Based on New Mexico data
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What they do
A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
$37,580 / year median in New Mexico
+4% projected growth
Job Description
Job Summary We are seeking a proactive and detail-oriented Administrative Clerk to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, manage essential clerical tasks, and support office operations to ensure a smooth and efficient workplace. Your organizational skills and ability to handle confidential information will be key in maintaining the professionalism and productivity of our office environment. This paid position offers an excellent opportunity to develop your administrative expertise while contributing to a collaborative team dedicated to excellence. Responsibilities Greet visitors at the front desk with professionalism and courtesy, providing exceptional customer service Manage multi-line phone systems, directing calls accurately and efficiently while practicing excellent phone etiquette Handle data entry tasks with precision, maintaining accurate records in various systems such as QuickBooks and Microsoft Office applications Support office management duties including filing, organizing documents, and maintaining office supplies inventory Assist with bookkeeping activities, including invoice processing and expense tracking using QuickBooks or similar software Schedule appointments, manage calendars, and coordinate meetings for staff or clients with attention to detail Support client communication efforts through email correspondence, phone support, and follow-up activities while handling confidential information discreetly Requirements Proven clerical experience in an office setting with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy across various platforms Experience with data entry, filing systems, and document proofreading to ensure accuracy Familiarity with QuickBooks or other bookkeeping software is preferred Excellent phone communication skills combined with professional phone etiquette Ability to handle confidential information responsibly and discreetly Bilingual abilities are a plus for effective client communication in diverse environments Strong time management skills with the ability to prioritize tasks efficiently Previous experience as a personal assistant or in office management is advantageous Demonstrated ability to multitask effectively while maintaining attention to detail Join us as an Administrative Clerk to be a vital part of our organization's success! Your dedication will help create a welcoming environment for clients and colleagues alike while supporting daily operations with energy and precision. We value your skills and look forward to welcoming a motivated professional committed to excellence.