Receptionist /

Administrative Assistant Location:

20201 SW Birch St, Suite 250, Newport Beach, CA 92660

Work Arrangement:

On-site Schedule:

Part-time, approximately 5 hours per day, Monday through

Friday Compensation:

$22.00 - $28.00 per hour, depending on experience

Classification:

Non-Exempt Reports To:

Office Management / Leadership Team

POSITION SUMMARY TVN

Advisors is seeking a dependable, organized, and professional Receptionist / Administrative Assistant to support the day-to-day administrative needs of our Newport Beach office. This is an on-site, part-time position expected to work approximately 5 hours per day, Monday through Friday. The role will generally average approximately 25 hours per week, with the ability and willingness to increase hours during the company's busier seasons, which typically account for approximately five months of the year. The ideal candidate is comfortable working in a professional office environment, managing multiple administrative responsibilities, interacting with clients and team members, and stepping in wherever additional support is needed. This position is well suited for someone who enjoys being the person who keeps the office organized, responsive, and moving.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Reception and Front Desk Support Serve as a welcoming and professional first point of contact for visitors, clients, vendors, and other guests. Answer, screen, and route incoming telephone calls. Monitor general office communications and direct inquiries to the appropriate team member. Receive visitors and coordinate with employees regarding scheduled appointments. Maintain a professional, organized, and presentable reception and common office area. Administrative Support Provide general administrative support to the TVN Advisors team. Prepare, organize, scan, copy, and maintain documents and electronic files. Assist with data entry, document tracking, and maintaining accurate internal records. Draft and format routine correspondence, documents, and internal communications. Assist with scheduling, calendars, appointments, and meeting coordination as needed. Support preparation of materials for meetings, client appointments, or internal projects. Assist with mailing, shipping, incoming mail, and document distribution. Order and maintain office supplies and monitor inventory levels. Assist with administrative follow-up and ensure assigned items are completed accurately and on time. Manage and maintain administrative tasks and assignments in ClickUp, including creating, updating, organizing, and tracking tasks and deadlines. Monitor ClickUp for outstanding items and proactively follow up with team members to obtain needed information, documents, approvals, or updates. Maintain accurate task statuses and ensure administrative items are completed and closed out in a timely manner. Follow up on open requests, action items, and recurring administrative responsibilities to help keep projects and office operations moving forward. Office Coordination Help maintain an organized and efficient office environment. Coordinate with vendors and service providers as needed. Assist with conference room and meeting preparation. Help identify office needs or administrative issues and bring them to the appropriate team member's attention. Support special projects and seasonal administrative needs. Provide additional administrative assistance during periods of increased workload. Perform other related duties as assigned.

QUALIFICATIONS

Previous receptionist, administrative assistant, office assistant, or similar professional experience preferred. Strong organizational skills and attention to detail. Professional and courteous communication skills. Ability to communicate effectively by telephone, email, and in person. Comfortable working with computers and common office technology. Proficiency with Microsoft Office, ClickUp, FileCenter, or similar business applications preferred. Ability to learn new systems and processes. Ability to manage multiple priorities and follow through on assigned tasks. Strong judgment and ability to handle confidential or sensitive information appropriately. Dependable attendance and punctuality. Ability to work independently while also supporting a collaborative office environment.

SCHEDULE AND AVAILABILITY

This position is expected to work on-site at the Newport Beach office five days per week. The anticipated regular schedule is approximately 5 hours per day, Monday through Friday. Candidates must have the flexibility to increase their hours during busier periods based on business needs. The position may have the opportunity to expand in hours or responsibilities over time depending on business needs and individual performance.

COMPENSATION

The hourly pay range for this position is $22.00 - $28.00 per hour. Actual compensation will be determined based on relevant experience, qualifications, skills, and the needs of the position.

WORK LOCATION TVN

Advisors

LLP 20201 SW

Birch St, Suite 250 Newport Beach, CA 92660 This is an on-site position and is not intended to be a remote role.

PHYSICAL REQUIREMENTS

Ability to perform prolonged periods of computer and desk work. Ability to communicate effectively by telephone and in person. Ability to occasionally move or lift typical office supplies and materials.

EQUAL EMPLOYMENT OPPORTUNITY TVN

Advisors LLP is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law.

Pay:

$20.00 - $28.00 per hour

Work Location:

In person