Receptionist/Administrative Assistant Coastal Custom Pool & Spa Fort Myers, FL Job Details Full-time $18.00 - $22.50 an hour 22 hours ago Benefits Health insurance 401(k) matching Qualifications Computer operation Microsoft Outlook Microsoft Office Specialist Computer literacy Administrative experience Clerical experience Full Job Description Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team and help create a welcoming environment for clients, visitors, and staff. This role is vital in ensuring smooth daily operations, managing front desk responsibilities, and providing exceptional administrative support. The ideal candidate will be energetic, VERY detail-oriented, and possess strong communication skills to thrive in a fast-paced office setting. This paid position offers an excellent opportunity to develop your administrative expertise while contributing to a professional and friendly workplace atmosphere. Pool and pool company knowledge and experience is a bonus but not required at all. Responsibilities Greet visitors and clients warmly, ensuring a positive first impression of the organization Manage multi-line phone systems efficiently, directing calls to appropriate personnel with professionalism and courtesy Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets and our in house software for inputting new customer details Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments Assist with clerical duties including proofreading documents, preparing correspondence, and managing office supplies Handle equipment orders and related tasks Filing documents Support owner with various projects on a case by case basis Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management Strong computer literacy with excellent typing speed and attention to detail for data entry and word processing tasks Experience with QuickBooks or similar accounting software is a plus for handling basic financial records Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment Excellent phone etiquette and communication skills for client interaction and internal coordination Bilingual abilities are highly desirable to serve diverse client needs effectively Proven office management experience with knowledge of clerical procedures, filing systems, and calendar management Ability to handle multiple responsibilities simultaneously while maintaining professionalism and accuracy Strong customer service orientation with the ability to support clients and team members courteously and efficiently

BONUS:

social media and marketing expertise and knowledge This role is perfect for someone eager to grow their administrative career in a supportive environment. If you thrive on organization, enjoy helping others, and possess the technical skills necessary for office success, we encourage you to apply!

Pay:

$18.00 - $22.50 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Health insurance

Work Location:

In person