Receptionist

Receptionist at Ash Staging Receptionist at Ash Staging in Hoboken, New Jersey Posted in 5 days ago.

Type:

full-time

Job Description:

Overview:

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Schedule:

M-F, 9am-2pm Responsibilities include (but are not limited to): Manage the reception desk

• greet clients and vendors, answer phones, buzz in visitors Greet and assist guests and clients, and direct them upon arrival Anticipate guests needs in order to accommodate them and provide an exceptional guest experience Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.

ASH Annual Schedule Management:

Partner/Exec Meetings

• calendar invites sent to necessary people, Team Events, Company wide meetings.

Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed. Organize office activities, meals, entertainment, and team-building events. Oversee general office operations and facilities management to ensure a safe and efficient work environment. Oversee calendars and schedules for common areas (Conference rooms etc.) Maintain inventory of supplies and place orders (Office, Kitchen) Communicate with vendors and building management for various office needs. Prepare keys and access fobs for new employees Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements:

Willingness to be in office 5 days a week Previous hospitality, customer service, or office experience preferred Exceptional communication skills and a service-oriented attitude Strong organization and time management skills Collaborative, team-player mentality Associate's or Bachelor's degree (preferred) Proficiency in Google Workspace Attributes Detail-oriented

• you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing Organized
• you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective Natural communicator
• you are the type of person who almost automatically keeps the people you work with in the loop. Thorough
• you enjoy digging deep into projects and reviewing all the details and numbers Problem solver
• you think fast, are adaptable and are bent toward solving problems as they arise Flexible
• you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time