Admisitriatve Assistant

Description Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key Responsibilities Office Management & Administrative Support + Provide direct support to the Executive Assistant and Bay Area Group Leaders + Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment + Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep + Support reception duties, light phone coverage, and shared workspace resources such as copier stations + Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings + Arrange catering, facility setup, and post-event cleanup services as needed + Process invoices and manage vendor communications for office-related services and utilities + Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings + Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness + Provide direct administrative support to the Division VP of Field Operations + Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities + Manage travel arrangements including flights, accommodations, and meeting logistics + Coordinate executive leadership visits, business meetings, and strategic planning sessions + Prepare reports by gathering, reviewing, correcting, and analyzing data + Collaborate with business development and marketing teams on presentations and materials for leadership meetings + Organize meeting agendas, attendance tracking, document sharing, and follow-up action items + Record and distribute leadership meeting minutes Requirements Qualifications & Skills + Proven experience in administrative support, office management, or executive coordination roles + Exceptional organizational and multitasking abilities + Strong attention to detail and commitment to accuracy + Excellent written and verbal communication skills + Ability to handle confidential and sensitive information with discretion + Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote + Strong problem-solving mindset with the ability to prioritize effectively + Collaborative, team-oriented approach with a customer-service mindset + Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability + Adaptability and willingness to support evolving business needs TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .