Assistant Project Manager

Assistant Project Manager Burlingame, CA 94010 $105,000

• $130,000 a year
• Full-time $105,000
• $130,000 a year
• Full-time About the Opportunity Join a respected high-end residential builder known for craftsmanship, integrity, and complex custom homes across San Francisco, the Peninsula, and Woodside.

As Assistant Project Manager, you'll support Project Managers and Superintendents with budgeting, scheduling, documentation, trade coordination, and communication from preconstruction through closeout. This is a hands-on growth role for someone field-aware, detail-oriented, and eager to become a trusted project management partner on exceptional residential projects. Role Summary The Assistant Project Manager helps run high-end residential projects, working in close partnership with a Project Manager and Superintendent across budget tracking, schedule coordination, and project communication from preconstruction through closeout. This role is central to the company's next chapter of growth and continuity. The APM will work inside a PM team that's actively scaling, across the Peninsula and Woodside, including a cluster of equestrian estate projects and, starting spring 2027, a $40-50M estate that may require dedicated on-site project management. Key Outcomes End-to-end project support — From construction through closeout, the APM holds a defined slice of budget, schedule, scope, and communication, including assistance with budgeting, buyout, and subcontract coordination. Schedule as a reliable operating tool — Look-aheads and schedule inputs are maintained accurately—integrating inspections, submittals, and long-lead items, and updated as conditions change, in coordination with the Project Manager. Financial clarity, labor control, and payroll accuracy — Project financials in ProContractor (budgets, cost codes, commitments, change orders) are entered accurately and kept current in coordination with the Project Manager, supporting informed decisions and margin protection. The APM assists with timecard tracking and documentation—ensuring entries are coded correctly against the control estimate and submitted on time so payroll, labor-cost tracking, and cost reporting remain reliable. Design coordination without surprises — RFIs, submittals, and change events are driven through Procore so design questions and product approvals are resolved before they hit schedule or budget. Aligned teams and smooth coordination — Field teams, trade partners, and design consultants are kept in the loop; issues are surfaced early, framed with options, and resolved collaboratively rather than in crisis mode. Well-run meetings — Weekly OAC and internal project meetings are supported with prepared agendas, thorough documentation, and tracked action items, driving real decisions and accountability in partnership with the Project Manager. Strong cash flow and trusted relationships — Subcontractor pay applications are timely, accurate, and well-supported with documentation, maintaining healthy cash flow and strong relationships with trade partners. Organized, professional jobsites and accurate material flow — In partnership with the Superintendent, jobsites consistently reflect high standards of organization, safety, and professionalism. Material orders are received and checked against packing slips, Purchase Orders, and material schedules, so field teams have what they need when they need it, with minimal errors, returns, or surprises. Accurate, current project information — Drawing sets, logs, and project documentation are kept current in Procore and related systems—so the team is never working off stale info. Clean, complete closeout and owner-ready house manuals — Closeout plans are established early and followed through: complete punchlists, warranty documentation, manuals, as-builts, and a well-organized house manual that gives clients everything they need for a clean handoff. Continuity with preconstruction assumptions — Preconstruction budgets, scopes, and key assumptions are tracked throughout execution; variances are flagged to the Project Manager early, documented clearly, and escalated before becoming surprises. Qualifications 3-5 years of construction project management or coordination experience, ideally on custom homes or complex remodels in the Bay Area. Comfort with construction budgeting basics; cost coding, change order documentation, general budget awareness. Not required to run projections; expected to understand how inputs drive outcomes. Experience with schedule coordination and look-ahead maintenance; familiarity with critical path thinking, sequencing, and long-lead item tracking. Solid understanding of building assemblies, trades, sequencing, and permitting/inspection processes. Ability to communicate project updates clearly with owners, architects, and consultants under the direction of the Project Manager. Ability to read and interpret architectural and consultant drawings and specifications. Clean driving record required.

Working proficiency with:

Procore (RFIs, submittals, drawings, logs, photos, meetings, punch lists) ProContractor (subcontracts, POs, change orders, budgets, financial reports); quality reporting starts with quality inputs Smartsheet (project schedules and look-aheads) Microsoft Office / Teams or equivalent productivity tools Labor/timecard platforms, with attention to accurate coding and timely approvals Credentials Degree in Construction Management, Engineering, Architecture, or related field preferred, or equivalent practical experience. PMP or similar professional certification is a plus but not required. OSHA 10 or willingness to obtain is preferred. Soft Skills (Equally Important) Clear, calm communication; still building independent client presence, but able to translate project updates into clear, organized information under the PM's direction. High organization and follow-through; closes loops. Assertive without being arrogant — takes the reins, flags concerns, and pushes back respectfully when there's a better approach. Doesn't wait to be asked. Good judgment on when to ask, when to make a call, and when to escalate, and when you do make the call, treating the outcome, win or lose, as data. Surfaces issues early and frames tradeoffs; doesn't wait for crises. Collaborative style — low ego, high accountability; thrives in close partnership with Project Managers, Superintendents, and peers. Integrity, transparency, and long-term relationship building; steadiness under pressure on demanding projects and with discerning clients. Compensation & Benefits Base salary: $105,000

• 130,000

DOE Bonus:

tenure-based and discretionary, tied to company and individual performance

Insurance:

Medical, dental, life, AD&D, and LTD insurance with high employer contribution

Retirement:

401(k) / ROTH IRA with company match (up to plan limits)

PTO:

vacation, sick time, and approximately 10+ paid holidays annually Mileage reimbursement for project-related travel (job sites, building departments, material runs, and related errands) Cell phone stipend or company phone provided

Perks:

occasional Giants/49ers tickets, company events, and professional development support

Core Values:

This role is best suited for someone who excels in at least the following values.

Integrity:

You do what is right, even when it is inconvenient, and you build trust through transparency and follow-through.

Collaboration:

You believe the best field outcomes come from shared problem-solving and respect across roles.

Professional Development:

You seek growth for yourself and those you learn alongside, and you invest in developing your own craft.

Work-Life Balance:

You model sustainable performance and grounded judgment, especially under jobsite pressure. Ideal Profile Someone a few years into their PM career, with hands-on coordination or project management experience, ideally on custom homes or high-end remodels. Respected by Superintendents and architects alike; thrives on direct, honest communication. Brings the confidence to raise their hand, suggest a better approach, or say "let me take that" while staying humble and genuinely curious about every outcome. Comfortable supporting multiple active projects and/or complex project environments, including constrained or occupied sites. Financially disciplined and schedule-driven, with a meticulous eye for detail and documentation. Operates as a "builder in the office": deeply engaged with field realities, not just paper. Wants to be part of a serious PM team, not just a support function, including potential on-site project office work at a landmark Woodside estate. Motivated by craftsmanship, continuous learning, and long-term client relationships; eager to grow into full project management responsibility over time.

Pay:

$105,000.00

• $130,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person