Preferred Management is looking for an organized, dependable, and personable Property Management Assistant to join our Westwood office. This is a great opportunity for someone with strong administrative and communication skills who wants to learn and grow within property management. You will support the day-to-day operation of several properties while helping with resident communication, move-ins, move-outs, deliveries, phone coverage, and general administrative tasks. Property management experience is helpful, but not required. We are more interested in finding someone who is reliable, organized, professional, uses good judgment, and follows through. What You'll Do Assist with the day-to-day administration of assigned properties Answer incoming phone calls and assist residents, owners, vendors, and other callers Route calls and requests to the appropriate team member when needed Respond to routine resident questions by phone and email Coordinate resident move-ins, move-outs, and large deliveries Provide residents and owners with property-specific requirements and instructions Collect and review move forms, Certificates of Insurance (COIs), leases, and other required documents Schedule moves and deliveries with residents and building staff Follow up on missing paperwork and outstanding requirements Communicate with residents, owners, vendors, superintendents, and property managers Maintain accurate property and resident records Assist with parking registrations, pool documentation, mailings, scanning, filing, and other administrative tasks Help ensure building rules and procedures are followed Provide general administrative support to the property management team as needed What We're Looking For Strong organizational skills and attention to detail Clear and professional phone and email communication Comfortable answering phones and interacting with residents, owners, and vendors Ability to manage multiple tasks and follow up without constant supervision Good judgment and common sense Dependable and comfortable taking ownership of assigned tasks Friendly and professional when dealing with residents, owners, and vendors Comfortable working in a close-knit, collaborative office Ability to maintain confidentiality and communicate professionally Comfortable learning new software and office systems Basic proficiency with Google Workspace, Microsoft Office, and general computer use Experience Previous experience in property management, real estate, office administration, customer service, or a similar role is a plus, but we are willing to train the right person. About the Position This is a varied, hands-on position. Your day may include answering resident phone calls, coordinating a move, reviewing paperwork, communicating with a superintendent, updating records, preparing a mailing, or helping another member of the team with an administrative task. You will initially support a smaller number of properties while learning our processes. As you become more experienced, there will be opportunities to take on additional property responsibilities and grow within the company.

Schedule:

Full-time, Monday through

Friday Work Location:

On-site in

Westwood, NJ Pay:

$21.00 - $25.00 per hour Expected hours: 40.0 per week Ability to

Commute:

Westwood, NJ 07675 (Required)

Work Location:

In person