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Office Operations Coordinator
Career Insights for Scheduler / Operations Coordinator
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Scorecard
Based on California data
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What they do
A Scheduler or Operations Coordinator provides scheduling and logistical support for an office, company or organization. May specialize in scheduling required for production or for administrative work.
$62,913 / year median in California
+4% projected growth
Job Description
Description
THE PERSON WHO KEEPS EVERYTHING MOVING. A
growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.
WHAT YOU'LL BE DOING
+ Coordinate daily office operations and administrative needs
+ Manage office supplies, equipment, and inventory
+ Communicate with vendors and building management
+ Coordinate maintenance and facility requests
+ Assist with employee onboarding logistics
+ Schedule meetings and internal events
+ Prepare documents, spreadsheets, and reports
+ Process purchase orders and office-related invoices
+ Maintain organized digital and physical records
+ Coordinate visitors and office access
+ Assist with travel and meeting arrangements
+ Support leadership with special projects
+ Help develop and improve administrative procedures
+ Track office expenses and operational requests
+ Serve as a go-to resource for employees needing operational support Requirements + 2-4 years of administrative, office operations, or coordinator experience
+ Strong Microsoft Office skills
+ Excellent organizational abilities
+ Professional written and verbal communication
+ Comfortable working independently
+ Strong follow-through and attention to detail
+ Experience coordinating vendors or facilities is a plus
+ Bachelor's degree preferred but not required TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .