About the Opportunity Our client, a well-established financial services firm located in Blue Springs, Missouri, is seeking a detail-oriented and motivated professional to join their team. This role offers a consistent schedule of Monday through Thursday, 9:00 a.m. to 4:00 p.m., and Friday, 9:00 a.m. to 3:00 p.m., totaling a 34-hour work week. Position moves to $50K salaried once you roll onto their payroll! You will be part of a collaborative team of approximately 10 professionals in a supportive and engaging work environment that values teamwork, accountability, and continuous improvement.

Position Summary:

We are seeking a detail-oriented Operations Assistant to support our cash management and team in basic bookkeeping and client administration along with handling various office administration tasks. This entry-level role is ideal for someone organized, eager to learn, and comfortable handling routine financial tracking and general administrative tasks.

Job Duties:

Daily

• Go to Post Office M/W/F o Stamp, Copy, and Scan paper checks
• Monitor cash accounts daily o Check & finalize incoming ACH Sheet each morning o Enter available balance on Funding Sheet each morning
• Pull Lockbox checks from online portal o Note total(s) o Split, Save, and notify outsourcing team
• Export payments from Factoring Software & Import to QuickBooks o Review payments posted for accuracy o Review imported files for accuracy
• Check SOAs
• Check Rebates
• Move Money o Draft or Approve daily payments in bank o Make Journal Entries in QuickBooks o Save & Clear Funding Sheet o Update Balance tracking sheet o Process and Enter occasional ACH Reversals
• Deposit checks o Verify total o Complete remote deposit o Print report and file deposit Weekly
• Save weekly payments sheets o Save copy of sheet o Clear & Format for next week's entries
• Send client birthday cards Monthly
• Assemble & Send client anniversary gifts As Needed
• Set up new customers
• Set up new clients
• Pull/Save credit reports
• Add/Update credit limits & matches in FF
• Assemble & Send new client gifts
• Complete new & inactive client checklist items o Add to/Remove from birthday and anniversary tracking o Add to/Remove from tracking sheets
• Purchase office supplies & snacks
• Assist in planning group lunches & outings