executive assistant

Job details Summary Spherion $35.00

• $40.00 per hour Temp to Perm 8:00 AM
• 5:00 PM (Various Shifts Available) Industry administrative & support services (Office and Administrative Support Occupations) Reference number S_175673 Job details Spherion Vermont is seeking an Executive Assistant for our client in Montpelier.

In this role, you will provide high-level administrative support to the Chief Investment Officer (CIO) and the broader leadership team. This role is central to the operations of a mission-driven investment firm managing over $40 billion in assets. You will act as a critical liaison between internal leadership and external partners, managing complex calendars, coordinating special projects, and ensuring the seamless execution of strategic objectives. The ideal candidate thrives in a fast-paced, meritocratic environment and upholds the highest standards of confidentiality and professional excellence. ...

Responsibilities:

• Provide timely and effective administrative support to the CIO and Leadership Team, managing day-to-day affairs with high discretion.
• Deliver sophisticated calendar management and draft professional communications, collaborating with leadership on messaging and information flow.
• Arrange complex travel itineraries, accommodations, and correspondence, while overseeing the accurate submission of expense reports.
• Plan and execute a variety of events, including team-building activities, client dinners, and special projects to drive strategic goals.
• Track and drive the completion of key deliverables and action items, ensuring responsive and effective experiences across all levels of the organization.

Working hours:

8:00 AM

• 5:00 PM (Various Shifts Available)

Skills:

• Previous experience specifically within an investment or asset management environment.
• Extensive administrative background with a demonstrated record of success supporting C-suite level professionals.
• Specialized experience in project coordination and managing departmental operations such as onboarding.
• Advanced ability to troubleshoot scheduling conflicts and make recommendations with little guidance.
• A team-oriented approach focused on collective success and the ability to work effectively with other administrative professionals.

Education:

Associate Experience:

4-7 years

Qualifications:

• High-level interpersonal skills to handle sensitive situations with poise, tact, and diplomacy when interacting with vendors and executives.
• Advanced expertise in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and the ability to rapidly learn company-specific systems.
• Exceptional verbal, written, and phone communication skills, with a commitment to quality and meticulous attention to detail.
• Proven ability as a self-starter to think independently, resolve procedural issues, and evaluate alternatives with minimal supervision.
• Demonstrated ability to manage multiple competing demands in a fast-paced environment while meeting strict business deadlines.

Apply today for immediate consideration! Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more Spherion Vermont is seeking an Executive Assistant for our client in Montpelier. In this role, you will provide high-level administrative support to the Chief Investment Officer (CIO) and the broader leadership team. This role is central to the operations of a mission-driven investment firm managing over $40 billion in assets. You will act as a critical liaison between internal leadership and external partners, managing complex calendars, coordinating special projects, and ensuring the seamless execution of strategic objectives. The ideal candidate thrives in a fast-paced, meritocratic environment and upholds the highest standards of confidentiality and professional excellence.

Responsibilities:

• Provide timely and effective administrative support to the CIO and Leadership Team, managing day-to-day affairs with high discretion.
• Deliver sophisticated calendar management and draft professional communications, collaborating with leadership on messaging and information flow.
• Arrange complex travel itineraries, accommodations, and correspondence, while overseeing the accurate submission of expense reports. ...
• Plan and execute a variety of events, including team-building activities, client dinners, and special projects to drive strategic goals.
• Track and drive the completion of key deliverables and action items, ensuring responsive and effective experiences across all levels of the organization.

Working hours:

8:00 AM

• 5:00 PM (Various Shifts Available)

Skills:

• Previous experience specifically within an investment or asset management environment.
• Extensive administrative background with a demonstrated record of success supporting C-suite level professionals.
• Specialized experience in project coordination and managing departmental operations such as onboarding.
• Advanced ability to troubleshoot scheduling conflicts and make recommendations with little guidance.
• A team-oriented approach focused on collective success and the ability to work effectively with other administrative professionals.

Education:

Associate Experience:

4-7 years

Qualifications:

• High-level interpersonal skills to handle sensitive situations with poise, tact, and diplomacy when interacting with vendors and executives.
• Advanced expertise in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and the ability to rapidly learn company-specific systems.
• Exceptional verbal, written, and phone communication skills, with a commitment to quality and meticulous attention to detail.
• Proven ability as a self-starter to think independently, resolve procedural issues, and evaluate alternatives with minimal supervision.
• Demonstrated ability to manage multiple competing demands in a fast-paced environment while meeting strict business deadlines.

Apply today for immediate consideration! Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Show less Show more key responsibilities

• Provide timely and effective administrative support to the CIO and Leadership Team, managing day-to-day affairs with high discretion
• Deliver sophisticated calendar management and draft professional communications, collaborating with leadership on messaging and information flow
• Arrange complex travel itineraries, accommodations, and correspondence, while overseeing the accurate submission of expense reports
• Plan and execute a variety of events, including team-building activities, client dinners, and special projects to drive strategic goals
• Track and drive the completion of key deliverables and action items, ensuring responsive and effective experiences across all levels of the organization. experience 4-7 years skills
• Previous experience specifically within an investment or asset management environment
• Extensive administrative background with a demonstrated record of success supporting C-suite level professionals
• Specialized experience in project coordination and managing departmental operations such as onboarding
• Advanced ability to troubleshoot scheduling conflicts and make recommendations with little guidance
• A team-oriented approach focused on collective success and the ability to work effectively with other administrative professionals. qualifications
• High-level interpersonal skills to handle sensitive situations with poise, tact, and diplomacy when interacting with vendors and executives
• Advanced expertise in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and the ability to rapidly learn company-specific systems
• Exceptional verbal, written, and phone communication skills, with a commitment to quality and meticulous attention to detail
• Proven ability as a self-starter to think independently, resolve procedural issues, and evaluate alternatives with minimal supervision
• Demonstrated ability to manage multiple competing demands in a fast-paced environment while meeting strict business deadlines.

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