Datacate, Inc. - Rancho Cordova, CA Full-Time | On-Site $22.00-$27.00 per hour, depending on experience Datacate, Inc. is seeking a dependable, organized, and detail-oriented Accounting & Executive Administrative Assistant to support our Controller and assist with the day-to-day accounting and administrative needs of the company. This is a full-time, on-site position that combines accounting support with general administrative and executive-assistance responsibilities. The ideal candidate is comfortable working with numbers and accounting systems while also being willing to handle the wide variety of administrative tasks that come with supporting a busy office and management team. This position reports directly to the Controller . Responsibilities Accounting and financial support responsibilities will include: Assist with Accounts Payable (AP) and Accounts Receivable (AR) Assist with payroll processing and payroll-related recordkeeping Prepare and process customer invoices Maintain accounting records and tracking spreadsheets Assist with bank and credit card reconciliations Assist with expense reports and transaction documentation Support collections and customer account follow-up as requested Assist with purchase orders and vendor documentation Help maintain accurate financial and accounting records Provide support during month-end accounting activities Enter and update information in QuickBooks or other accounting systems Assist the Controller with additional accounting and financial projects as needed Administrative and executive-support responsibilities will include: Schedule and coordinate meetings and appointments Maintain calendars and assist with scheduling Take and distribute meeting notes Prepare correspondence, reports, spreadsheets, and other documents Maintain electronic and physical records Assist with travel arrangements when needed Handle routine telephone and email communications Assist management with administrative requests and special projects Help maintain organized company records and documentation Perform general office and administrative duties as needed Because this is a hybrid accounting/administrative role, the successful candidate should be comfortable moving between structured accounting tasks and changing day-to-day administrative priorities. Qualifications We are looking for someone who is: Organized and highly detail-oriented Dependable and able to maintain consistent attendance Comfortable working with numbers and financial information Able to handle confidential company and employee information appropriately Proficient with common office software, including spreadsheets, email, and word processing Able to communicate professionally in writing and verbally Able to manage multiple assignments and changing priorities Comfortable working independently while also taking direction from the Controller and management Willing to learn new systems and processes Experience with QuickBooks or equivalent accounting software is preferred but not required . Previous experience with accounting, bookkeeping, AP/AR, payroll, invoicing, or similar financial administration is also preferred but not required . We are open to candidates from a variety of educational and professional backgrounds. Demonstrated ability, attention to detail, reliability, and willingness to learn are important to us. Schedule & Work Location This is a full-time, on-site position in Rancho Cordova, California . The normal schedule is Monday through Friday during standard business hours. Some flexibility in daily starting and ending times may be available based on the needs of the employee and the company post introductory period. Remote and hybrid work are not currently offered for this position. Compensation & Benefits $22.00-$27.00 per hour , depending on experience and qualifications Full-time employment Health insurance Dental insurance Vision insurance 90-day introductory period Eligible employees are enrolled in the company's health, dental, and vision benefit programs after 60 days of employment , with coverage becoming effective on the first day of the following month , subject to the terms and eligibility requirements of the applicable benefit plans. Applying Please submit your resume along with a brief introduction describing your relevant experience. As part of your introduction, please also include one routine work task you would prefer to automate and one sentence explaining why . There is no right or wrong answer—we are interested in how you think about efficiency and repetitive work. Datacate, Inc. is an equal opportunity employer. Employment is at will, and the 90-day introductory period does not alter the at-will nature of employment.

Pay:

$22.00 - $27.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Vision insurance

Experience:

QuickBooks:

1 year (Preferred)

Accounting:

1 year (Preferred)

Work Location:

In person