We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team at Salt Industries. As a premier B2B provider of commercial snow removal equipment, truck upfitting, bulk rock salt, and liquid brine solutions, we operate a fast-paced, hands-on environment. This role combines essential bookkeeping responsibilities with administrative support for our leadership team, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will play a vital role in maintaining and exploring efficient workflows, helping manage client interactions, processing documentation, and tracking the logistics of equipment and materials moving through our facility.

Responsibilities Full-Cycle Bookkeeping:

Manage day-to-day accounting using QuickBooks Online , including processing Accounts Receivable (AR) and Accounts Payable (AP), invoicing, expense tracking, and bank reconciliations.

Documentation & Logistics:

Assist in the organization and processing of critical operational paperwork, including bills of lading (BOLs), pull tickets, incoming parts orders, and service job logs for truck upfits.

System Data Entry:

Perform accurate data entry into our tracking systems to keep warehouse loading workflows, inventory, and equipment installation statuses up to date.

Executive Support:

Serve as the primary administrative support for our leadership team, assisting with scheduling, vendor communications, and project coordination.

Front Desk & Communications:

Assist with multi-line phone systems with professionalism, providing exceptional customer service. Greet visitors, answer inquiries, and occasionally manage client communications.

Office Management:

Maintain organized filing systems for financial documents and contracts, manage office supplies, and ensure all clerical work is completed efficiently.

Experience & Qualifications Bookkeeping Experience:

Proven experience using QuickBooks Online for AP/AR, invoicing, and general bookkeeping tasks.

Administrative Background:

Prior office experience with a strong background in administrative support, data entry, and multi-line phone systems.

Tech-Literate:

Proficiency with Microsoft Office Suite (Word, Excel) , and the technical aptitude to quickly learn custom internal web applications and inventory software.

Detail-Oriented:

Exceptional attention to detail, especially when managing high-volume logistical and financial documentation.

Organization & Multitasking:

Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced industrial environment.

Helpful Skills:

Bilingual abilities to enhance client communication, or previous experience in a B2B, fleet service, or construction-adjacent environment. What We Offer Competitive compensation (dependent on experience) A direct, collaborative working environment where your organizational skills make an immediate impact The opportunity to develop your career and work closely with company leadership in a growing industrial business

Pay:

$24.88 - $29.96 per hour Expected hours: 30.0 - 50.0 per week

Benefits:

Flexible schedule Retirement plan Application Question(s): On a scale of 1 to 10, how comfortable are you specifically with QuickBooks Online, and what were your daily tasks in it at your last job? This role is a true hybrid—about 50% bookkeeping and 50% front desk administration and paperwork processing. Are you comfortable being pulled away from the books to answer a ringing phone or process a driver's Bill of Lading? Aside from QuickBooks, we use some custom internal web apps for tracking our warehouse and jobs. How comfortable are you with learning brand new software systems? We are an industrial, B2B company dealing with truck upfits and bulk material sales. In the winter, the pace here is incredibly fast, and the environment can be loud and chaotic. How does that compare to environments you've excelled in previously

Education:

Associate (Preferred)

Language:

Spanish (Preferred) English (Required) Ability to

Commute:

East Saint Louis, IL 62205 (Required)

Work Location:

In person