Administrative Assistant/Accounts Receivable Twin Oaks Country Club - 3.9 Springfield, MO Job Details Full-time $20 - $24 an hour 14 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Computer operation Customer communication Spreadsheets High school diploma or GED Desktop applications Business Administration Productivity software Business Associate's degree Time management Full Job Description Twin Oaks Mission Statement To continue a tradition - rich country club atmosphere, maintaining a sense of community, by providing the membership the highest services and facilities in a fiscally responsible manner. Job Summary The Accounts Receivable Specialist is responsible for managing member billing, collections, cash receipts, and account reconciliations for Twin Oaks Country Club. This position ensures timely and accurate invoicing, maintains member account records, and provides exceptional customer service while supporting the club's financial operations. Working Conditions Primarily office environment. Occasional interaction with members and staff throughout the club. May require additional hours during month-end closing periods. Key Performance Indicators (KPIs) Timely and accurate monthly member billing. Reduction of past-due receivable balances. Accuracy of account reconciliations and financial records. Prompt resolution of member billing inquiries. Compliance with club accounting policies and procedures. Job Duties Accounts Receivable & Member Billing 1. Prepare, process, and distribute monthly member statements and invoices. 2. Post charges, payments, credits, and adjustments accurately to member accounts. 3. Monitor member account balances and follow up on overdue accounts. 4. Maintain accurate records of all accounts receivable transactions. 5. Process daily cash receipts, checks, credit card payments, and electronic payments. 6. Reconcile member accounts and resolve billing discrepancies promptly. 7. Assist with payment plans and collection efforts in accordance with club policies. Financial Administration 8. Perform daily, weekly, and monthly account reconciliations. 9. Prepare accounts receivable aging reports and other financial reports as requested 10. Assist with month-end closing procedures related to receivables. 11. Maintain accurate financial records and supporting documentation. 12. Work closely with the accounting team to ensure proper recording of revenues and payments. 13. Support annual audits by providing requested documentation and reports. Member Services 14. Respond professionally to member inquiries regarding statements, charges, payments, and account balances. 15. Investigate and resolve billing issues in a timely and courteous manner. 16. Maintain confidentiality of member financial information. 17. Provide excellent customer service while building positive relationships with club members. Administrative Support 18. Assist with filing, record retention, and document management. 19. Maintain accurate member account information within club management software. 20. Support special projects and administrative functions as assigned. 21. Assist with other accounting and office duties as needed 22. Other duties as assigned. Education and Experience High school diploma or equivalent required. Associate's degree in Accounting, Finance, Business Administration, or related field preferred. Minimum of 2 years of accounts receivable, bookkeeping, or accounting experience preferred. Experience with member billing, hospitality, country club, or service industry accounting is preferred. Experience working with accounting software and Microsoft Office applications required. Strong understanding of accounts receivable principles and accounting practices. Proficiency in Microsoft Excel, Word, and accounting software systems. Excellent attention to detail and accuracy. Strong organizational and time management skills. Ability to prioritize tasks and meet deadlines. Excellent communication and customer service skills. Ability to handle confidential information with discretion. Strong problem-solving and reconciliation skills. Licenses and Certifications None required. Physical requirements

Seeing:

Must able to see to read and follow instructions.

Hearing:

Must be able to hear to effectively communicate with associates, Club members, and vendors.

Sitting :

Must be able to sit for extended periods while working at a computer.

Manual dexterity:

Must be able to operate standard office equipment, keyboard, etc.

Standing/Walking:

Must be able to stand or move about worksite.

Climbing/Stooping/Kneeling:

Must be able to stoop or kneel to pick up products. Lift products over shoulders height.

Climb stairs or ladder.

Lifting/Carrying/Pulling/Pushing:

Must be able to lift and carry up to 20 pounds.

Pay:

$20.00 - $24.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person