Job Title:

Accounts Payable Specialist Salary:

55k - 68k (Pending experience)

Location:

Gonzales, LA (Hybrid) Position Summary The Personnel Consulting Group is seeking an experienced Accounts Payable Specialist to manage the full-cycle AP process for a multi-entity portfolio. This role handles high-volume invoice processing, vendor account management, payment execution, and month-end reconciliations. Success requires thorough coding accuracy across entities, locations, departments, and projects. This position will report to the Senior Accountant.

Key Responsibilities Invoice & Expense Processing:

Review, match, code, and process vendor invoices and corporate credit card transactions accurately using Sage Intacct . Ensure proper department and project allocation on all expense lines.

Payment Execution:

Prepare and process weekly vendor payments via check, ACH, and wire transfer following established approval schedules and internal controls.

Vendor Management:

Onboard new vendors, maintain tax/W-9 records, resolve statement discrepancies, and strictly follow fraud-prevention protocols for banking updates.

Reconciliation & Month-End Support:

Reconcile vendor statements and AP aging accounts, assist with period-end accruals, prepare annual 1099s, and support financial/audit requests.

Compliance & Process Improvement:

Adhere to internal segregation-of-duties controls, remain vigilant against payment fraud, and support continuous AP automation initiatives.

Qualifications Experience:

2 to 4+ years of full-cycle AP experience, ideally managing high-volume processing across multiple entities or locations.

Education:

High school diploma required; Associate degree in Accounting, Finance, or Business preferred.

Technical Skills:

Experience with Sage Intacct (or comparable multi-entity ERP) and Microsoft Excel. Familiarity with 1099 tax reporting.

Core Competencies:

Strong attention to detail, discrepancy-resolution skills, strict confidentiality, and effective vendor communication.