Monitor and manage the dedicated Accounts Payable email inbox on a daily basis
Sort, prioritize, and route incoming invoices, payment requests, and vendor correspondence to the appropriate team member
Respond to vendor inquiries regarding payment status, remittance details, and account information
Escalate urgent, disputed, or high-value items to the supervisor in a timely manner
Archive email communications per company retention policy AP Header Entry
Enter vendor invoice header data accurately into the accounting system including vendor name, invoice number, date, due date, and payment terms
Match invoices to purchase orders or approved requests where applicable
Flag duplicate invoices or discrepancies for review before processing
Maintain high data accuracy and meet daily entry volume standards AP Coding
Assign appropriate general ledger account codes, cost centers, and job codes to invoices
Review coding against the chart of accounts to ensure compliance with company guidelines
Coordinate with department managers or project leads to confirm proper expense allocation
Identify and resolve coding discrepancies or missing information before approval AP Land Coding Import
Prepare and validate land-related invoice data files for batch import into the accounting system
Code land acquisitions, lease payments, royalties, and related expenditures to correct accounts
Coordinate with the Land department to confirm lease numbers, tract IDs, and allocation details
Perform pre-import review to catch errors and reconcile imported records against source documents Accruals
AP • Prepare accounts payable accruals for invoices received but not yet processed at month-end • Coordinate with Accounts Payable to identify outstanding obligations requiring accrual • Post and reverse AP accrual entries in the correct accounting periods AP WV Manual Check Coding • Code West Virginia (WV) manual check requests to the proper GL accounts • Verify payee information, interest percentages, and payment amounts prior to processing • Collaborate with Operations and Revenue teams to confirm working interest owner details • Document manual check requests with full coding support and required approvals AP WV Manual Check Import • Compile and format WV manual check data for batch import into the payment system • Validate import files for accuracy of payee, amount, account coding, and check date • Execute batch import process and verify successful posting of all transactions • Research and correct any import errors or rejected records before final submission AP Payments • Process vendor payments via check, ACH, wire transfer, and other approved methods • Prepare and review payment runs in accordance with approved invoice batches and due dates • Confirm banking details before releasing funds and reconcile payments against the AP subledger • Distribute payment confirmations and remittance advices to vendors as required • Validate each invoice's Payee and amount • Submit and release the checks for payment • Create Positive Pay File • Upload Positive Pay file to the bank site • Fund the appropriate bank accounts AP Approval•Under $30,000 • Review and approve coded invoices and payment requests with a total value below $30,000 • Verify that invoices have appropriate supporting documentation and coding prior to approval • Confirm expenditures align with budgeted amounts and approved vendor agreements • Apply approval authorization within the company's delegated authority matrix AP Approval•$30,000 and Above • Review and approve or escalate invoices and payment requests totaling $30,000 or more • Perform enhanced due diligence including verification of contracts and budget authority • Coordinate dual or multi-level authorization as required by company policy • Document the full approval chain and maintain records for audit and internal control compliance • Report AP status and key performance indicators to the Controller or CFO as required

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Parental leave Vision insurance

Work Location:

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