Part-Time Office Manager —

Property Management & Sustainable Community Development Location:

Malta, NY Job Type:

Part-Time |

Flexible Schedule Engagement:

Independent Contractor (1099)

Compensation:

$25-$35/hour, based on experience Between 10 and 15 hours a week About the Opportunity We are seeking a highly organized, experienced Part-Time Office Manager / Operations Coordinator to support a growing real estate and property management business with multiple LLCs. This is a high-trust, high-responsibility position for someone who brings structure, accuracy, organization, and follow-through to a busy operation.

The role combines:

• Office management
• Bookkeeping and financial tracking
• Property management administration
• Legal/document coordination support
• Executive and personal assistant responsibilities
• Project and organizational support Our Mission & Long-Term Vision We are building more than a property management company.

Our long-term vision is to create sustainable, supportive communities where people can live, work, and grow. We believe a successful business should do more than generate income. It should create opportunity, improve the communities it serves, care for the environment, and leave something better for the next generation. As we grow, we are working toward developing sustainable, eco-conscious communities that incorporate responsible land use, resource conservation, energy efficiency, quality housing, and a strong sense of community. Why This Position Matters The Office Manager will help build the organizational foundation behind that vision. This person will help keep the business, properties, finances, documents, projects, and communications organized so that the owner can focus on growth, development, community-building, and the long-term vision. You will have a direct role in helping turn ideas into organized, actionable projects. We are looking for someone who wants to be part of something that is growing, purposeful, and bigger than a traditional office job. Key Responsibilities Office & Operations Management

• Oversee daily administrative operations across multiple LLCs
• Maintain organized digital and physical filing systems
• Build and improve workflows, systems, and checklists
• Track deadlines, renewals, inspections, and important milestones
• Keep projects and priorities organized
• Identify problems before they become bigger problems
• Create structure and consistency throughout the business Bookkeeping & Financial Tracking
• Maintain bookkeeping across multiple LLCs
• Record and categorize income and expenses
• Track rents, invoices, bills, and vendor payments
• Reconcile accounts and credit cards
• Maintain accurate records for the CPA and tax preparation
• Monitor outstanding balances and follow up
• Maintain clear separation between individual LLCs QuickBooks, Excel or similar accounting software experience strongly preferred. Property Management Administration
• Maintain tenant and lease records
• Track rent payments, notices, and lease timelines
• Coordinate maintenance and vendor communication
• Organize move-ins, move-outs, inspections, and property files
• Assist with vacancy tracking and tenant communications
• Help coordinate contractors, repairs, and property improvement projects Legal / Administrative Coordination
• Organize legal documents and correspondence
• Prepare forms and document packets from established templates
• Track deadlines and compliance items
• Coordinate with attorneys and other professionals
• Assist with landlord-tenant administrative documentation Administrative support only; this position does not provide legal advice or practice law. Executive & Personal Assistant Support
• Manage task lists, priorities, and follow-ups
• Coordinate appointments and meetings
• Make phone calls and send emails
• Communicate with tenants, vendors, contractors, accountants, attorneys, and other professionals
• Take notes and turn conversations into actionable tasks
• Follow through on assignments without constant supervision
• Help the owner stay focused on the highest-priority projects The Person We're Looking For We are looking for someone who is:
• Exceptionally organized
• Detail-oriented and accurate
• Trustworthy and discreet
• Reliable and dependable
• Proactive rather than waiting to be told what to do
• Comfortable managing multiple priorities
• A strong communicator
• A good problem solver
• Comfortable handling confidential information
• Able to work independently
• Interested in building systems and improving how things are done Organization and follow-through are a must. You should be the type of person who sees something that needs to be handled and thinks, "I'll take care of it." Experience & Skills Strongly Preferred
• Office management or operations experience
• Bookkeeping experience
• Property management or real estate experience
• Strong spreadsheet and computer skills
• Excellent written and verbal communication
• Experience working independently Major Advantages
• QuickBooks, Ecel experience
• Multi-LLC bookkeeping or administration
• Property management experience
• Lease and tenant-file experience
• Vendor and contractor coordination
• Paralegal or legal administrative background
• Real estate office experience
• Process improvement or systems-building experience Compensation 1099 Independent Contractor | $25-$35/hour Compensation will depend on experience, skills, independence, and level of responsibility.

Candidates with strong bookkeeping, property management, legal administrative, and operations experience may qualify toward the higher end of the range. What Success Looks Like The right person will become a trusted operational partner who:

• Keeps the business organized
• Keeps financial and property records accurate
• Makes sure deadlines aren't missed
• Keeps projects moving
• Creates systems that make the business easier to manage
• Reduces the owner's administrative workload
• Helps turn ideas and long-term projects into organized action Why Join Us?

This is an opportunity to become part of a growing real estate business with a long-term vision for sustainable community development.

You will have:

• Flexible hours
• High autonomy
• Meaningful responsibility
• Varied work
• Direct access to the owner
• The opportunity to build systems
• The opportunity to grow with the business
• The satisfaction of contributing to projects designed to improve properties, communities, and the future We aren't simply looking for someone to answer phones and file papers.

We're looking for someone who can help us build the organizational engine behind a growing business and a bigger vision. How to Apply Please submit your resume and include: 1. Your relevant office management or operations experience 2. Your bookkeeping experience and software used 3. Property management or real estate experience 4. Legal/paralegal administrative experience, if applicable 5. Examples of systems or processes you have improved 6. Your general availability 7. Your desired hourly rate 8. A brief explanation of why you would be a strong fit for a high-responsibility, systems-driven role with a long-term community mission

Pay:

$25.00 - $30.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Round Lake, NY 12151