Front Desk & Event Coordinator Trailergating Olathe, KS Job Details Full-time $22 - $27 an hour 3 hours ago Qualifications Administrative experience Attention to detail Hospitality industry experience Patience Client interaction via phone calls Full Job Description Trailergating and TG Event Rental are premier, locally owned event and party rental businesses serving the greater Kansas City area. Whether we are providing the ultimate turnkey corporate tailgate at Arrowhead Stadium with Trailergating or delivering elegant tents, tables, and decor for a wedding with TG Event Rental, we pride ourselves on making hosting effortless. We bring years of experience and a strong understanding of what customers value: clean equipment, timely service, and clear communication. Position Overview We are looking for a highly organized, personable, and proactive Front Desk & Event Coordinator to keep our office running smoothly. As the first point of contact for our clients, you will play a crucial role in ensuring their event rentals go off without a hitch. If you love helping people plan a great time, have a keen eye for detail, and are a natural problem solver who doesn't wait to be told what to do next, we want you on our team!

Key Responsibilities Client Communication:

Answer inbound phone calls with a friendly, welcoming tone, helping clients navigate our rental catalog—from 15x15 frame tents to 8-faucet draft beer trailers.

Order Management:

Assist clients in building quotes and placing custom orders, ensuring all event dates, locations, and equipment needs are perfectly documented without hidden fees.

Event Scheduling:

Organize, maintain, and streamline our event and delivery schedules so our setup crews know exactly where to be and when.

Order Confirmation:

Proactively call clients prior to their events to confirm order details, verify delivery/pickup windows, and handle any last-minute adjustments.

Proactive Office Support:

Look beyond the immediate tasks. Identify daily administrative, operational, or customer-follow-up tasks on your own and complete them efficiently. Qualifications & Skills Attention to

Detail:

You double-check dates, equipment counts, and client notes because you know the little things can make or break an event.

Highly Organized:

You can seamlessly juggle multiple event schedules, phone calls, and orders without missing a beat. Personable & Easy to

Converse With:

You have a warm demeanor and can easily build rapport with everyone from corporate event planners to families organizing backyard BBQs.

Self-Starter:

You have the ability to identify tasks on your own and take the initiative to see them through to completion.

Problem-Solving Skills:

You stay calm under pressure and can think on your feet when weather changes, schedules shift, or clients need a last-minute solution. Experience in customer service, administrative support, or the event/hospitality industry is a major plus. Why Join Us? You will be joining a fun, fast-paced family business that operates at the center of people's happiest moments—from weddings and graduations to Chiefs tailgates and Super Bowl block parties. We value our team and provide a supportive environment where your organizational skills directly impact the success of the business.

Pay:

$22.00 - $27.00 per hour

Work Location:

In person