Corporate Event Planner Pay Rate:

$50 - $65/hour (on W2)

Contract Length:

12months

Location:

Onsite | Spring, TX 77389 Raise is currently hiring a contract team member on behalf of our client. They're expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Job Overview This position is responsible for the strategic planning, execution, and management of corporate meetings, executive events, conferences, and special programs. This role serves as a trusted advisor to business stakeholders, providing consultative guidance, white-glove service, and exceptional event experiences while ensuring fiscal responsibility, compliance, and operational excellence. The ideal candidate is a polished, executive-facing professional with detail oriented and organized as well as deep expertise in Cvent, strong business acumen, and the ability to independently manage high-profile meetings in a fast-paced corporate environment. This individual must confidently engage with senior leaders, anticipate client needs, and consistently deliver flawless execution from concept through completion. This position is fully onsite and requires attendance at the client office in Spring five days per week.

Responsibilities :

Lead the end-to-end planning and execution of corporate meetings, leadership events, conferences, and special programs. Serve as the primary point of contact and strategic advisor for business stakeholders and meeting sponsors. Provide proactive recommendations on meeting design, attendee experience, logistics, and event best practices. Build and maintain strong relationships with executives, clients, suppliers, and internal partners. Manage all event logistics, including venue sourcing, registration, transportation, accommodations, audiovisual production, catering, and onsite execution. Develop and maintain comprehensive project timelines, work plans, and event communications. Lead planning meetings, stakeholder reviews, and vendor coordination calls. Manage meeting budgets, forecasting, reconciliation, and cost-saving initiatives while ensuring transparency and financial compliance. Negotiate contracts and manage supplier relationships to secure the best value and service outcomes. Manage Cvent attendee management including event websites, registration, attendee communications, reporting, surveys, mobile apps, and onsite solutions. Supervise and support onsite Meetings & Events resources, helping drive consistency, quality, and continuous improvement. Ensure adherence to client policies, compliance requirements, reporting standards, and audit readiness. Identify process improvements and innovative solutions that enhance service delivery and stakeholder satisfaction.

Qualifications :

Bachelor's degree requested, and CMP preferred. Minimum of 10 years of corporate meeting and event management experience including: vendor sourcing, contract negotiation, and production & supplier management experience. Deep proficiency in Cvent, event build and registration management, attendee tracking, event communications, budgeting, reporting, mobile event technology, and onsite event operations. Proven experience managing complex event budgets and financial reporting. Experience supporting executive-level stakeholders and high-visibility meetings. Strong understanding of meeting logistics, venue operations, travel management, and event production. Excellent verbal and written communication skills. Strong organizational, project management, and problem-solving capabilities. Ability to manage multiple priorities while maintaining exceptional attention to detail. Proficiency in Microsoft Office Suite, Microsoft Teams, Webex, and Zoom. International meetings and event experience are highly desirable. Requires ability to work other shifts and weekends and more than 40 hours/week, as necessary.

Physical Requirements:

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Specific physical demands may include prolonged sitting, standing, computer use, and lifting up to 50 pounds as required by the role. Ability to travel domestically and internationally as business needs require.  Looking for meaningful work? We can help Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we're a certified B Corporation and donate 10% of our profits to charity. We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities. We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/ In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com #USENSF26