Administrative Specialist (Document Control & Records Management)

Location:

Hahnville, LA Employment Type:

Contract Industry:

Industrial / Manufacturing / Plant Operations Job Summary We are seeking a detail-oriented and dependable Administrative Specialist to support document management, records retention, and administrative operations within an industrial plant environment. This position is ideal for candidates with experience in administrative support, clerical work, document control, records management, office coordination, or customer service administration . The successful candidate will be highly organized, comfortable working with both paper and electronic records, and capable of managing daily priorities independently. Training will be provided for the right candidate. Key Responsibilities Organize, maintain, and manage operational records and documentation. File paperwork into binders and ensure records are complete, accurate, and up to date. Scan, upload, and electronically archive documents using company systems. Perform records retention activities, including identifying outdated records and supporting legal hold requirements. Process, route, and maintain chemical documentation and other plant-related records. Utilize Microsoft Office applications, Excel, SharePoint, scanners, and electronic file-sharing systems. Coordinate and schedule document maintenance activities across multiple plant locations. Plan and manage daily work schedules independently. Communicate effectively with plant personnel and other departments regarding documentation needs. Support administrative projects and other office-related duties as assigned. Required Qualifications Administrative, clerical, office support, records management, document control, or related experience. Strong organizational skills and exceptional attention to detail. Ability to manage multiple priorities and work independently. Proficiency with Microsoft Office applications, especially Excel. Strong written and verbal communication skills. Ability to work with both physical and electronic filing systems. Valid driver's license and reliable transportation. Ability to obtain a TWIC Card .

Preferred Qualifications Experience with:

SharePoint Document Control Records Retention Electronic Document Management Systems (EDMS) Administrative experience within: Manufacturing Chemical Plants Refineries Industrial Facilities Previous experience coordinating documentation across multiple locations. Work Environment Primarily office and administrative work. Frequent handling of paper records, binders, and archived documents. Occasional access to industrial plant environments. Use of PPE may be required, including: Hard Hat Safety Glasses Escape Respirator (training provided)

Pay:

$16.00 - $19.00 per hour

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person