Office Assistant

Overview We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly. This role is essential in providing exceptional administrative support, managing front desk operations, and ensuring efficient office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace. Responsibilities Greet visitors and clients warmly, directing them appropriately and maintaining a professional front desk presence Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and other office software to maintain organized records Handle scheduling and calendar management for meetings, appointments, and events with precision Assist with clerical duties such as filing, proofreading documents, and preparing correspondence Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial records Provide customer support by addressing inquiries via phone or email, offering courteous assistance and problem resolution Skills Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Familiarity with QuickBooks for bookkeeping and financial recordkeeping Excellent computer literacy including data entry, file management, and document proofreading Strong communication skills with the ability to handle multi-line phone systems confidently and professionally Bilingual abilities are highly desirable to serve diverse client needs effectively Experience as a dental or medical receptionist or personal assistant is a plus for understanding specialized workflows Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Join us as an Office Assistant where your organizational talents will shine! Bring your positive attitude, attention to detail, and enthusiasm for supporting a busy office environment. We value your contribution in creating a welcoming space for everyone while ensuring all administrative functions operate seamlessly.

Pay:

$19.00 - $21.00 per hour

Work Location:

In person