Office Manager (Part-Time)

About Us Murphy Structural Engineers is a respected, locally owned structural engineering firm based in San Luis Obispo, California. We provide high-quality engineering solutions for residential, commercial, and public projects across the Central Coast. We value professionalism, problem-solving, and a positive, collaborative team culture. Job Summary We're looking for a highly organized, self-motivated Office Manager to support the daily operations of our small but busy firm. This part-time position is ideal for someone who enjoys task-based, independent work and has a strong attention to detail. You'll play a key role in keeping our office running smoothly—handling administrative tasks, light bookkeeping, team support, and assisting with HR, compliance, and marketing coordination. Responsibilities Administrative and Office Support Maintain organized digital and physical filing systems Track office supplies, passwords, keys, and other essentials Manage the vacation calendar and send meeting invites Review timesheets and expenses Light Bookkeeping and Reporting Support invoicing, accounts receivable, and basic reporting Use QuickBooks or similar accounting software Executive Assistance Assist principal engineers with scheduling, email, and task coordination Support the preparation of proposals and RFP/RFQ submissions Compliance and Coordination Manage insurance documentation and employee handbook updates Maintain employee records, including time-off tracking, benefits information, and personnel documentation Maintain accurate project and client records Coordinate meetings, team events, and travel logistics Handle confidential information with professionalism Marketing and Communications Update resumes and marketing materials Support website updates and maintain social media presence Why Join Us? Competitive pay Flexible part-time schedule Friendly, professional work environment Convenient San Luis Obispo office location Qualifications 2+ years of experience in office administration or office management Strong calendar management skills with the ability to prioritize tasks effectively Proficient in Microsoft Office (Word and Excel) Familiar with QuickBooks or similar software (preferred but not required) Excellent organizational and communication skills Self-directed, trustworthy, and detail-oriented Clear and professional communicator with clients, consultants, and internal staff Comfortable working in a small team environment

Preferred:

High school diploma or equivalent Experience with BQE Core, BigTime, or similar project management tools Familiarity with HR, compliance, or marketing coordination If you're looking for a flexible, rewarding role in a professional environment, we'd love to hear from you. Please submit your resume and a short cover letter explaining why you're a great fit for this role. We look forward to hearing from you!

Job Type:

Part-time Pay:

$25.00 - $30.00 per hour Expected hours: No more than 24 per week

Benefits:

Flexible schedule Paid time off

Work Location:

In person