A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You'll provide administrative support while also helping keep multiple construction projects organized from the office side.

What You'll Handle:

Support project managers and company leadership with daily administrative needsMaintain project files, contracts, schedules, and documentationPrepare correspondence, reports, spreadsheets, and presentationsCoordinate meetings with clients, architects, designers, vendors, and subcontractorsMaintain project calendars and important deadlinesTrack permits, inspections, approvals, and project documentationAssist with purchase orders and vendor paperworkProcess and organize invoices and project expensesCommunicate with vendors and subcontractors regarding documentation and schedulingMaintain client files and confidential project informationPrepare meeting agendas and track follow-up itemsAssist with material selections, deliveries, and project coordinationUpdate project tracking spreadsheetsCoordinate office supplies and project-related materialsAssist with scheduling site meetings and walkthroughsProvide general administrative support to the project team