Administrative Assistant - Overnight Shift

Description

Staff Management | SMX in Swanton, OH, is hiring an overnight Administrative Assistant to support essential daily operations for our client, Worldwide Flight Services! If you are looking for a stable, hands-on role with growth opportunities, weekly pay, and great benefits, this is the job for you!

In this role, you will be responsible for assisting the payroll department with time and attendance, working closely with HR to ensure employee information is accurate, screening telephone calls, filing documents, and more! The ideal candidate is computer savvy, detail-oriented, and able to work well in a fast-paced environment. We are now offering a $150 Referral Bonus! (Per eligibility requirements)

Note:

You must hve the ability to work rotating shifts including weekends (i.e., Friday, Saturday, and Sunday), holidays, and days off.

Overnight Shift:

10:00 PM - 6:30 AM | $20/hr

Perks & Benefits

Casual Dress Code

Climate Controlled Environment

Modern, high tech Environment

Other on the spot perks

Paid Training

Weekly paychecks

Direct Deposit or Cash Card pay options

Medical / Dental Insurance

Referral Bonus (Restrictions Apply)

Advancement Opportunities

$20.00 / Hour

$150 Referral Bonus (Per eligibility requirements)

Employment Type & Shifts

Full Time

Temp to Hire

Long Term

3rd Shift

Job Responsibilities

Provides customer billing support and weekly stats support.

Provides support to the Payroll Dept. with Time & Attendance to poll the time clock for weekly punches and approved edits to the time cards.

Uploads hours file to payroll for processing. Enters new employees into the time clock and advises of any punch issues.

Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.

Assist with coordinating benefit enrollment periods and distribution of all communications. Monitors uniform distribution and inventories. Answers, routes, and screens telephone calls to appropriate individuals.

Participate in any related special projects or tasks that may arise

Reads and routes incoming mail to appropriate individual.

Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.

Prepares cash deposits, where applicable.

Composes and types routine correspondence.

Answers, routes, and screens telephone calls to appropriate individuals.

Greets walk-in traffic and scheduled visitors and escorts them to the appropriate area or person.

Makes copies of correspondence or other printed materials.

Orders and maintains supplies and arranges for office equipment maintenance.

Bachelor's degree in a related field preferred.

Excellent verbal and written communication skills.

Strong computer skills; proficient in MS Office applications; Strong knowledge of Excel.

Ability to work rotating shifts including weekends (i.e., Friday, Saturday, and Sunday), holidays, and days off.

Ability to read, write, fluently speak, and understand the English language

Ability to handle the stress of a fast-paced eight-hour shift.

Ability to learn PC skills and apply knowledge.

Prior office experience that reflects a high level of responsibility, urgency, and the ability to quickly grasp and implement new concepts.

Ability to prioritize and meet time-sensitive deadlines

Ability to work both independently and in a collaborative environment

Attention to detail and exceptional organizational and time management skills

Remain in a stationary position 50% of the time.

Occasionally move about inside the office to access file cabinets, office machinery, etc.

Constantly operate a computer and other office productivity machinery such as a calculator, copy machine, and computer printer.

Lift/carry/move objects, files, and documents up to 10 pounds.

Talk, listen, and speak clearly on the telephone.

Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Associate Requirements

HS Diploma or GED

Background Check

Able to Lift 20 pounds

Drug Test

Must be at least 18 years old

The hourly rate for this position is anticipated between $20.00 - $20.00 per hour. This range is a good-faith estimate, based on the shift you work and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. In addition to monetary compensation, we offer medical, dental, vision, life, and more. More details about benefits can be found at /trueblueassociates#home.