An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
4X Industrial, LLC is a privately‐owned, fast-paced Oilfield Services and Civil Construction company experiencing significant growth in the northern DFW area. We have a staff of over two hundred, field operations in eight states, and an office in Ponder, TX, conveniently situated in the Dallas/Fort Worth area just minutes from Denton. We pride ourselves on staff retention and providing industry‐leading service to our customers. 4X Industrial LLC is an Equal Opportunity Employer and maintains a drug & alcohol‐free workplace.
POSITION SUMMARY
4X Industrial LLC is seeking an experienced, self‐motivated Office Administrative Assistant to provide administrative and operational support for the Company's Ponder, TX office. This position will support a variety of functions and departments, including office administration, human resources, accounting, payroll, and field operations.
RESPONSIBILITIES AND JOB FUNCTIONS
Greet office visitors, answers phones, processes routine correspondence, data entry and keyboarding. Performs various administrative functions including keyboarding, filing, preparing reports, and creating and maintaining spreadsheets when requested by management. Performs basic accounting functions such as assisting in invoice processing, matching daily tickets, and requesting, documenting, and processing purchase orders. Maintains customer and vendor files. Assists Human Resources Manager with the hiring and onboarding process, including completion and submission of new hire documents and providing employees with general information and resources regarding Company benefit plans in accordance with Company procedures and required deadlines. Organizes and processes daily field tickets for employees and 3rd party contractors and vendors. Collects, reviews and submits weekly employee timesheets for the department by established payroll deadlines, ensuring required approvals and supporting documents are complete. Creates and maintains a schedule of appointments for department management. Respects and maintains confidentiality of the office, Company and employee records, and other restricted information. Orders office supplies and keeps records of associated costs. Facilitates outgoing mail, opens and sorts incoming mail, as directed. Maintains a clean, organized and professional office environment and performs light office housekeeping duties as needed. Assists management by performing other tasks and duties as directed or assigned.
REQUIRED KNOWLEDGE, SKILLS AND QUALIFICATIONS
Excellent written and verbal communication skills. Ability to type accurately and efficiently and perform routine computer-based data entry. Associate's degree, certificate in business administration or a related field, or equivalent relevant experience required - minimum 2 years. Proficiency with Microsoft Office, particularly Work and Excel required; familiarity with Outlook and PowerPoint preferred. Must be punctual, driven, self‐motivated, and responsible. Strong attention to detail and ability to perform work with a high degree of accuracy.
WORK ENVIRONMENT
Primarily office-based in a field operations environment. Regular interaction with field employees, supervisors, customers, vendors and contractors is expected.
MACHINES AND EQUIPMENT TO BE USED
Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.
BENEFIT PLANS AVAILABLE
Administered according to Company policy and Plan requirements. 401(k) Savings Plan with match Paid Time Off (PTO) Medical / Dental / Vision Insurance available
Pay:
$23.00 - $27.00 per hour Expected hours: 40.0 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance
