Front Desk Receptionist

Front Desk Receptionist Insight Environmental, Engineering and Construction Inc. - 2.0 Brea, CA Job Details Full-time $17.50 - $23.00 an hour 22 hours ago Benefits Profit sharing Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Microsoft Word Spanish Microsoft Excel Microsoft Outlook Receptionist experience within corporate industry Filing Mail distribution Administrative experience Attention to detail Organizational skills Office management

Full Job Description Receptionist/ Project Admin Job Responsibilities:

Answering all incoming general phone calls and providingadministrative support. The front face of the company and welcoming in visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Maintains security and telecommunications system. Informs visitors by answering or referring inquiries. Operates telecommunication system. Keeps a safe and clean reception area by complying with Insights procedures, rules, and regulations. Contributes to being a team player, open minded to multiple demand and needs. Keeping the office spaces well cared for, and an appealing appearance. Keeping all public areas with the office building organized and tidy. Handling office maintenance of stationary supplies, kitchen, coffee bar items, conference room and bathroom toiletries. Placing orders for meals for meetings/company events. Managing overseeing the communal office machinery, such as copiers, fax machines, and postage machines. Handling incoming and outgoing mail and packages. Drop of FedEx and UPS packages. Be able to handle 10 to 20lbs of supplies to restock and replace. Handling of solicitors. Coordinating company events and utilizing the conference room and or outside vendor for holiday events. Supporting different departments, such accounting and project managers. Filling in the accounting office, organizing and archiving of past year files. Creating AP files. Logistic travel arrangement for employees, hotels, rental cars, and flights. Coordinating company events i.e., holidays and summer picnics. Maintaining and organizing office space for employees, supply closets, restroom supplies. Supporting project managers with administrative support, with making copies, and shipping out packages and files. Handling company reservations. Handling auto vehicles registration and tracking. Open to helping other departments. Supporting accounting manger with collection of timesheets and expense reports on a weekly basis. Constant communication with AP on daily task Consistency and attendance are very important. Reliability and flexibility are attributes Insight is looking for. Strive to grow and excel within and have long term relationship with Insight.

Qualifications/Skills:

Respectful and positive attitude. Telephone Skills Verbal Communication Listening Professionalism Organization Informing Others Handles Pressure Supply Management Time Management Detail Oriented Out of the box thinking Willing to go the extra mile. Able to multitask. Good note taker and following directions Flexibly schedule Proficient in Word, Excel, and Microsoft Office 365

Microsoft Teams, Share Point and OneDrive Job Type:

Full-time Salary:

$17.50 - $23.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Profit Sharing after 3 years

Schedule:

Day shift Monday to Friday 8am to 5pm

Experience:

Receptionist:

5 years (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person

Job Type:

Full-time Pay:

$17.50 - $23.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Receptionist:

5 years (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person