Front Desk

Job Summary:

The Receptionist is responsible for providing front office support and serving as the first point of contact for visitors, customers, and employees. This role performs a variety of administrative and clerical tasks to support daily operations, including managing communications, assisting customers, and maintaining organized records. The Receptionist works collaboratively with all departments to ensure efficient and professional office operations. Essential Functions

• Answer and direct incoming phone calls in a professional and timely manner.
• Greet and assist visitors, customers, and vendors, providing general information and support as needed.
• Receive and document customer payments, including cash transactions, and communicate payment information to Accounting in a timely manner.
• Sort and distribute incoming mail.
• Maintain and organize filing systems, including physical and electronic records.
• Manage and maintain the schedule for the Training Room and Conference Room, including coordinating reservations and resolving scheduling conflicts.
• Perform general clerical duties, including data entry, document preparation, copying, and scanning.
• Distribute mail and manage incoming and outgoing correspondence.
• Provide administrative and clerical support to all departments as needed.
• Manage office supplies, including ordering, tracking inventory, and ensuring adequate stock levels are maintained.
• Serve as the primary point of contact for office vendors and maintain ongoing vendor relationships.
• Maintain a clean, organized, and professional front office environment. Key Responsibilities
• Assist with special projects and assignments as directed.
• Assist with the implementation and maintenance of electronic filing systems, ensuring accurate organization and accessibility of records.
• Support coordination of meetings and company events as needed.
• Monitor office supply levels and assist with ordering as needed.

Minimum Qualifications:

• High school diploma or equivalent required.
• Previous customer service or administrative experience preferred but not required.
• Basic computer skills, including Microsoft Office or similar systems.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and maintain organization in a fast-paced environment.
• Professional demeanor and customer-focused approach.
• Bilingual in

English and Spanish Physical Requirements:

• Ability to sit for extended periods of time while working at a desk.
• Ability to use hands and fingers for typing, filing, and operating office equipment.
• Ability to occasionally stand, walk, bend, and lift items up to 15-20 pounds (e.g., files, office supplies).
• Ability to communicate effectively in person and over the phone.
• Occasional exposure to operational environments (e.

g., warehouse, yard, or production areas), which may include noise, dust, and varying temperatures.

Pay:

From $17.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Professional development assistance People with a criminal record are encouraged to apply

Language:

Spanish (Required)

Work Location:

In person