Required Education:

• Bachelor's degree

Required Skills & Experience:

• Knowledge - Requires the ability to understand general arithmetic.
• Speak and write clearly and understandably for internal/external relations.
• Strong attention to detail, organization, and task management.
• Ability to meet deadlines consistently.
• Track record of collaboration within the team and with other departments.
• Project management, budgeting, and forecasting a plus.
• Working knowledge of Microsoft Word and Excel for Windows.
• Exposure/experience in purchasing helpful.
• Knowledge ordinarily acquired through a Bachelor's degree and 5 years of related experience including procurement and office management experience.
• 6+ years of related experience acceptable in lieu of degree.

Preferred Qualifications

• 5+ years of administrative, operations, or territory support experience
• Experience supporting budgets and monthly forecasting
• Procurement and purchasing experience
• Contract management and vendor oversight
• Facilities or office management experience
• Multi-location support responsibilities
• Experience supporting senior leadership teamsKey competencies:
• Process improvement
• Operational reporting
• Facilities administration
• Data accuracy and compliance
• Excellent organizational and communication skillsResponsible for managing and coordinating all administrative and support duties for all company properties and market teams in a designated territory, including financial administration, facilities management, reporting of operational metrics, contracts and vendor management, and inventory oversight.

Optimize processes and procedures that ensure the efficient and cost-effective operation of the area offices and the alignment of day-to-day operations with organizational objectives.

Job Responsibilities:

• Oversees maintenance of all company properties through personnel and vendors. This includes collaborating with facilities, strategic sourcing and supply chain, and shared services teams to maintain all building support systems.
• Partners with the shared service team to ensure accurate coding and processing of all territory revenue and is responsible for the creation of revenue and expense reclass procedures and timely reclasses of monies. Partners with territory staff to ensure accurate coding and processing of any monies received in territory.
• Inputs and tracks all contracts for area team members across the territory to ensure partnership terms and payment timelines are met.
• Manages and coordinates the timely procurement of materials, supplies, and services required by area by soliciting quotations from qualified suppliers and performing complete bid analysis to ensure the organization is obtaining the best product or service for the most reasonable cost.
• Aids in the preparation of annual budgets by providing cost estimates on equipment, materials, supplies, and services which have a significant impact on territory and area expenditures for the coming year.
• Reviews all financial and operational activities for indirect programs across the territory. Prepares annual budget, forecasts monthly, and tracks financial activities in relation to the indirect programs line items; may process payables including expense reports for territory and area leadership.
• Manages in-territory fleet operations and coordinates with national office fleet manager to ensure safe maintenance of the fleet system.
• Analyzes, organizes, and implements office operations, procedures, and processes, including but not limited to office supply inventory management, safety and business continuity plans, and office norms.
• Leads payment card industry data security and audit standards in the territory and oversees all training and compliance initiatives within the territory.

ADDITIONAL RECRUITMENT DETAILS

This is best characterized as a Senior Coordinator / Territory Operations Administrator rather than a junior administrative support role.

Top Skills RequiredFinancial Administration, Budgeting & ForecastingThis role has ownership of tracking expenses, preparing annual budgets, performing monthly forecasts, revenue/expense reclasses, and monitoring financial performance against budget. Candidates should have hands-on experience managing departmental or regional budgets rather than simply reviewing reports.

Depth needed:

• Budget preparation and monitoring
• Monthly forecasting and variance analysis
• Expense tracking and coding
• Financial reporting support
• Understanding of accounting principles and cost controlsVendor Management & ProcurementCandidates should have experience managing vendor relationships throughout the lifecycle, including sourcing, contracts, purchase requests, invoice management, and service oversight.

Depth needed:

• Soliciting and evaluating vendor quotes
• Contract tracking and compliance
• Procurement coordination
• Vendor performance management
• Cost negotiation and bid analysisProject & Operations ManagementThis role serves as the operational hub for a multi-site territory and requires strong coordination skills across multiple stakeholders.

Level of project management needed:

• Moderate project management responsibility
• Managing timelines, deliverables, and stakeholders
• Coordinating facilities, fleet, office operations, and compliance activities
• Driving process improvements
• Managing multiple concurrent initiatives independentlyFormal PMP certification is not required, but demonstrated project coordination and ownership experience is highly valuable.

Ideal Candidate ProfileThe ideal candidate is a highly organized operations professional with experience supporting regional or multi-location teams. They are comfortable balancing financial administration, vendor management, facilities support, contract administration, and project coordination within a fast-paced environment.

Strong Candidate Backgrounds:

• Nonprofit operations
• Healthcare administration
• Corporate office administration
• Facilities management
• Regional operations support
• Territory administration
• Business operations coordination

Desired Qualifications:

• Bachelor's degree preferred
• Strong Excel skills
• Experience with financial systems and reporting tools
• Project coordination experience
• Experience working across shared services or matrixed organizations

Characteristics of Top Performers:

• Highly detail-oriented
• Self-directed and proactive
• Strong business acumen
• Comfortable making independent decisions
• Excellent follow-through and accountability
• Ability to prioritize competing demandsExpectations Around Autonomy
• Operates independently in day-to-day activities
• Manages assigned budgets, forecasts, contracts, and vendors with minimal supervision
• Identifies issues and recommends solutions proactively
• Coordinates cross-functional initiatives across territory stakeholders
• Escalates only major financial, contractual, or strategic issues
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

•