The Accounts Receivable / Accounts Payable Specialist is a critical, hands-on role responsible for executing and maintaining the company's billing, collections, and payables processes in a high-volume construction environment. This individual will manage day-to-day AR and AP activities, ensure subcontractor compliance, and support accurate job costing and cash flow management. This role requires deep familiarity with construction accounting practices, including progress billing, pay applications, retainage, lien waivers, and subcontractor documentation. The Specialist will work closely with the Controller and project managers to ensure financial accuracy, improve processes, and support the company's growth. Applicants must be proficient in QuickBooks Desktop and in-office interviews will include a QuickBooks test. Key Responsibilities Process and code vendor invoices accurately and in a timely manner Match purchase orders, delivery tickets, and invoices (3-way matching) Manage weekly check runs, ACH payments, and vendor payments Maintain organized records of all payables and supporting documentation Reconcile vendor statements and resolve discrepancies proactively Communicate with vendors regarding billing issues, payment status, and terms Track lien releases, W-9s, and insurance certificates as required Assist with job cost tracking and ensure expenses are allocated properly Support month-end closing, reporting, and audits with the Controller Maintain strict confidentiality of financial information

Qualifications:

2+ years of Accounts Payable experience (construction industry preferred) Strong understanding of job costing and high-volume invoice processing Experience with QuickBooks Desktop (or similar accounting software) Proficient in Microsoft Excel and general computer skills Strong attention to detail and organizational skills Ability to prioritize and meet deadlines in a fast-paced environment Clear communication skills and professionalism with vendors and team Must be dependable, punctual, and accountable

Requirements:

Full-time, in-office position Background check will be completed Must be authorized to work in the U.S.

Pay:

$24.00 - $28.00 per hour

Benefits:

Paid time off

Work Location:

In person