Payroll Administrator

Description We are looking for a Payroll Administrator to support payroll operations for a busy service organization in Houston, Texas. This Long-term Contract opportunity is ideal for someone who can learn quickly, communicate effectively across departments, and manage payroll-related tasks with accuracy in a fully onsite environment. The position plays an important role in keeping payroll activities organized and timely for a large employee population while providing coverage during an extended leave period. Candidates who are detail-oriented and comfortable handling sensitive information will be well suited for this role.

Responsibilities:

• Review employee time records for completeness and accuracy, including overtime and hour validations before payroll deadlines.
• Approve time entries and resolve missing or inconsistent information by working closely with supervisors and internal teams.
• Examine personnel and pay-related documentation to confirm updates are reflected correctly in payroll records.
• Investigate payroll variances, deduction changes, and payment issues, then complete needed corrections in a timely manner.
• Handle payroll adjustments such as voided payments, rejected direct deposits, stale checks, and other off-cycle corrections.
• Administer items such as garnishments, tax levies, student loan deductions, and related third-party payment requests.
• Support reconciliation activities and research historical payroll information to address discrepancies and manual corrections.
• Maintain organized payroll documentation through proper filing, scanning, and record retention practices.
• Partner with HR and Accounting to coordinate updates, resolve exceptions, and help ensure smooth payroll processing for a workforce of approximately 900 employees.
• Assist with payroll preparation across biweekly cycles for most employees, with additional exposure to monthly payroll support as needed. Requirements
• Prior payroll experience is required, preferably supporting a workforce of more than 500 employees.
• Familiarity with ADP Workforce Now is strongly preferred.
• Basic Excel skills and comfort working within payroll and timekeeping systems are required.
• Strong attention to detail with the ability to audit timecards, identify discrepancies, and protect confidential information.
• Effective communication skills and the ability to collaborate with supervisors, HR, and Accounting in a fast-paced office setting.
• Ability to learn procedures quickly and contribute with minimal delay in a structured, compliance-focused environment.
• Organized work style with the ability to manage multiple payroll support tasks and meet recurring deadlines.
• Exposure to monthly or international payroll processes, including UK payroll, is a plus.

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