Find & Apply For Payroll Manager Jobs in Santa Clara, California

payroll manager.santa clara, californiaposted 1 day ago job detailssummary$40 - $100 per hourcontractbachelor degreecategorybusiness and financial operations occupations reference 512439 job details job summary: We are seeking an Immediate-Start Senior Payroll Specialist to jump in and streamline domestic payroll operations for a rapidly growing tech company. This fast-paced role requires an ADP Workforce Now expert who thrives in high-volume, complex payroll environments and excels at troubleshooting, manual processing, and implementing rapid, high-accuracy tactical solutions ("band-aids") while long-term system enhancements are underway. If you are an ADP power user with deep experience in stock/equity processing and audit readiness, this role offers an immediate opportunity to make an operational impact.

Key Responsibilities Domestic Payroll Execution:

Oversee and execute end-to-end US payroll operations accurately and on schedule, utilizing ADP Workforce Now.

System Troubleshooting & Error Resolution:

Act as the primary escalation point to diagnose, troubleshoot, and resolve recurring system errors, trial-and-error configurations, ADP vendor discrepancies, and third-party vendor setup issues (e.g., Fidelity 401(k) mapping and historical misconfigurations).

Manual Payroll Calculations:

Perform precise manual payroll processing, off-cycle payments, complex manual gross-ups, garnishments, and retroactive pay adjustments as a non-negotiable standard.

Equity & Stock Administration:

Process complex stock/equity events, non-qualified stock options, RSU vestings, and employee stock purchase plans (ESPP) in partnership with internal finance and accounting teams.

Rapid-Response Solutions:

Produce immediate, accurate workaround solutions to ensure timely payroll execution during ongoing system updates and data cleanup projects.

Audit & Reconciliations:

Perform rigorous internal audits, balance-sheet reconciliations, and SOX-level controls for payroll tax compliance, 401(k) funding, and quarter-end/year-end filings.

Required Qualifications & Technical Non-Negotiables ADP Workforce Now Expertise:

Advanced, hands-on user capabilities within ADP Workforce Now. Proven ability to audit, reconfigure, and navigate backend platform errors independently.

Manual Processing Proficiency:

Mastered ability to execute manual calculations and process manual checks/off-cycles quickly without reliance on automated workflows.

Equity & Public Company Experience:

Hands-on experience processing payroll for a publicly traded company featuring stock/equity compensation packages. Fidelity & 401(k)

Funding Troubleshooting:

Demonstrated experience investigating and correcting 401(k) setup issues and funding discrepancies between ADP and benefits vendors (specifically Fidelity).

Audit & SOX Preparedness:

Background in audit readiness, internal control frameworks, and compliance reconciliations.

Advanced Excel Skills:

High proficiency with complex formulas (VLOOKUP/XLOOKUP, INDEX/MATCH), Pivot Tables, and large dataset reconciliations.

Availability:

Must be available for an immediate start. Preferred Attributes Strong problem-solving agility with a focus on immediate operational continuity. Comfortable working in a dynamic environment requiring rapid adjustments and manual oversight. Commutable distance to Tempe, AZ or Ann Arbor, MI for candidates interested in a potential conversion to permanent employment (100% remote candidates will also be fully considered for contract execution).

location:

Santa Clara, California job type: Contract salary: $40 - 100 per hour work hours: 8 to 5 education: Bachelor's degree experience: 10 Years responsibilities:

Domestic Payroll Execution:

Oversee and execute end-to-end US payroll operations accurately and on schedule, utilizing ADP Workforce Now.

System Troubleshooting & Error Resolution:

Act as the primary escalation point to diagnose, troubleshoot, and resolve recurring system errors, trial-and-error configurations, ADP vendor discrepancies, and third-party vendor setup issues (e.g., Fidelity 401(k) mapping and historical misconfigurations).

Manual Payroll Calculations:

Perform precise manual payroll processing, off-cycle payments, complex manual gross-ups, garnishments, and retroactive pay adjustments as a non-negotiable standard.

Equity & Stock Administration:

Process complex stock/equity events, non-qualified stock options, RSU vestings, and employee stock purchase plans (ESPP) in partnership with internal finance and accounting teams.

Rapid-Response Solutions:

Produce immediate, accurate workaround solutions to ensure timely payroll execution during ongoing system updates and data cleanup projects.

Audit & Reconciliations:

Perform rigorous internal audits, balance-sheet reconciliations, and SOX-level controls for payroll tax compliance, 401(k) funding, and quarter-end/year-end filings.

qualifications:

ADP Workforce Now Expertise:

Advanced, hands-on user capabilities within ADP Workforce Now. Proven ability to audit, reconfigure, and navigate backend platform errors independently.

Manual Processing Proficiency:

Mastered ability to execute manual calculations and process manual checks/off-cycles quickly without reliance on automated workflows.

Equity & Public Company Experience:

Hands-on experience processing payroll for a publicly traded company featuring stock/equity compensation packages. Fidelity & 401(k)

Funding Troubleshooting:

Demonstrated experience investigating and correcting 401(k) setup issues and funding discrepancies between ADP and benefits vendors (specifically Fidelity).

Audit & SOX Preparedness:

Background in audit readiness, internal control frameworks, and compliance reconciliations.

Advanced Excel Skills:

High proficiency with complex formulas (VLOOKUP/XLOOKUP, INDEX/MATCH), Pivot Tables, and large dataset reconciliations.

Availability:

Must be available for an immediate start.

skills:

Payroll Tax, Manual Payroll System, Certified Payroll Professional, Benefit Administration, Payroll Processing, Withholding Taxes, Payroll Tax-Multistate, Payroll - 50 - 500,

Payroll Accounting & Benefits Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.