Office Associate II – T226087 Position Available In Jefferson, Alabama

Office Associate

II – T226087

University of Alabama at Birmingham
in Birmingham, AL

Apply Now Type:

Full-Time

Salary:

$15.00 – $24.40

Posted:

04/14/2025

Category:

Executive Assistants Description The University of Alabama at Birmingham (UAB) is seeking an

OFFICE ASSOCIATE II

to work under general supervision, perform standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription.

RESPONSIBILITIES

1. Provides support for the Executive Director of Administration, Executive Director of Strategic Marketing and Communications and Senior Director of Development, and other of their office personnel as directed. This individual is responsible to answer the main Executive Director of Administration, Executive Director of Strategic Marketing and Communications and Senior Director of Development phone lines, greet and direct visitors into the Dean’s suite for appointments with the Dean, the three directors and others, assist with and upon occasion coordinate and manage food and beverage, meetings and events. 2. Provides administrative support for committees based in the three offices, which may include room reservations, preparing agendas and minutes, ordering meals and supplies, and developing and maintaining appropriate filing systems. 3. Provides support for projects as needed and requested. Provides administrative support in the three offices. Tracks and maintains membership renewals that pertain to the Executive Director of Administration, Executive Director of Strategic Marketing and Communications and Senior Director of Development as directed. 4. Provides support for the three directors’ travel, including international travel. Is responsible to schedule, process, manage payments, and tracking for the three directors travel and day-to-day expenses. 5. Facilitate marketing ordering processes and advertising and other contract submissions. 6. May balance against monthly account statements for fiscal management of department budget. 7. Processes all requisitions for the three offices. Tracks and able to report on all expenditures processed. 8. Responsible for accurate input, maintenance, and management of appropriate mailing lists, databases and filing systems. 9. Composes, types, updates, proofreads, and edits general correspondence, memos, presentation materials, forms, and reports. Types and monitors correspondence by electronic mail. 10. Maintains Offices’ supplies. 11. May manage calendars and appointment schedules for various functions and/or individuals. 12. Responsible for daily mail (including review and sorting), copy, email, scan and input materials for the three offices. 13. Responsible for reserving SON vehicle for the three directors and obtaining SON park cards utilized for guest parking in SON assigned spaces. 14. Maintains current knowledge of departmental policies, procedures and regulations, and provides information and assistance as needed to facilitate the daily operations of the three offices. 15. Acts in a caring and courteous manner toward all users/visitors in the following ways: uses positive interpersonal skills to alleviate concerns and frustrations of students, other staff, faculty and guests; provides assistance in a timely manner, references appropriate procedures in a calm and courteous manner; acts professionally and confidentially with respect to all. 16. Performs other related duties as directed to support the missions of the School of Nursing. (

Hourly Rate:

($15.00 – $24.40) Qualifications High School diploma or GED and five (5) years of related experience required. Bachelor’s degree is strongly preferred. The work of this position may require database management skills, some financial/budget experience, demonstrated knowledge of UAB specific policies and procedures. The position requires someone have a very strong working knowledge of Microsoft Word, WorkFront, SalesForce CRM, Excel/Access, Teams, PowerPoint, P-card and Oracle systems. To be successful in this position an individual should possess strong organizational, communication, work ethic and interpersonal skill. Must maintain confidentiality and adhere to all HIPAA and FERPA guidelines and policies. UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location:

University Job Category:

Clerical
&

Administrative Organization:

340000000

School of Nursing Dean’s Office Employee Status:

Regular Shift:

Day/1st Shift Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite
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