Dean of Finance & Administrative Services Position Available In Mobile, Alabama

Tallo's Job Summary: The Dean of Finance & Administrative Services at Bishop State Community College is responsible for overseeing various departments, such as Business/Accounting, IT, Campus Safety, and Facilities. The role involves preparing financial reports, managing budgets, ensuringpliance with regulations, and supervising staff. The salary for this full-time position ranges from $100,936.00 to $143,669.00 annually. Bishop State College is hiring for this executive leadership role.

Company:
Alabama Community College System
Salary:
$122302
JobFull-timeOnsite

Job Description

Dean of Finance & Administrative Services
Salary
$100,936.00 – $143,669.00 Annually
Location Mobile, AL
Job Type
Full-Time
Job Number
05748
College/Division
BISHOP-601040-Fiscal Management
Opening Date
04/22/2025
Closing Date
5/6/2025 11:59 PM Central
Campus Location
Bishop State
Position Summary
The Dean of Finance & Administrative Services at Bishop State Community College is an executive leadership position that serves as a contributing member of the President’s executive staff. The Dean is responsible for the supervision and leadership of the College’s Business/Accounting, Information Technology (IT), Campus Safety and Security, Facilities, and Grants Offices. Further, the Dean is responsible for the college bookstore(s), food services, administrative affairs, property management, transportation, and auxiliary services
ing

Authority:

President
Essential Duties and Responsibilities
The essential job functions listed are notprehensive and duties and responsibilities may change without notice.
At a minimum, the essential functions of the Dean of Financial and Administrative Services shall include:
Ensuringpliance with all provisions of OMB Circulars A-133, A-21 and other related directives applicable to the administration of public and federal funds and property.
Overseeing the operations and functions of the Office of Information Technology (IT), Facilities, Business Office, Campus Police, Grants management, College Bookstores, and Food Services.
Preparing various analyses, reports or other financial related documents as requested by the President.
Responsible for the preparation of all reports related to the accounting records, grants, and information requested by various state, federal or other regulatory agencies.
Overseeing the data being provided electronically to departmental chairman, administrators and staff as appropriate for financial statement and budget monitoring.
Overseeing the operational side of and being responsible for the financial statements and budget related documents for all auxiliary enterprise accounts and profit and loss statements for those auxiliary accounts.
Overseeing the responsibility for the proper receipt coding, and deposit of all revenues from various sources and campus locations.
Overseeing the correct coding of all college purchases from various departments in accordance with established budgets.
Approving, denying or requesting revisions to purchase orders and requisitions with correct account codes for proper expenditure classification.
Responsible for the review of all purchase orders to ensurepliance with applicable state and federal laws, regulations or restrictions or other restrictions imposed by donors or grantors of funds.
Investing and reinvesting funds of the College in accordance with applicable state and federal restrictions or other restrictions imposed by donors or grantors of funds and in conjunction with policies and directives established by the President.
Overseeing the disbursement and receipt functions of the Business Office related to the Student Financial Assistance Programs with the Student Financial Aid Office.
Overseeing and monitoring all data entry into the student billing program and reconciling of these accounts monthly.
Responsible for all decisions pertaining to students including their accounts, billings, and correspondence.
Maintaining or causing to be maintained, accounts andplete files on all Business and Financial Aid Offices, Student Food Services, as well as Bookstore transactions and correspondence.
Attending continuing professional education seminars, lectures and conferences and other professional meetings that pertain to current maintaining professionalpetence in the administration of the College’s accounting and reporting functions.
Coordinating periodic staff meetings as necessary to discuss new developments related to the operations and policy changes of the College Business Office, Office of IT, Campus Police, Facilities, Grants, Bookstore and Food Services.
Providing administrative leadership for the activities within the College Business Office, Office of IT, Campus Police, Facilities, Grants, Bookstore and Student Food Services.
Developing, implementing, evaluating and revising policies and procedures to ensure the effective and efficient delivery of all business services to the College and clients.
Providing leadership, direction and supervision to all units of the Administrative Servicesponent for all Bishop State Community College campuses including Buildings, Grounds, Transportation Services and Property Management.
Designing, soliciting and awardingpetitive bids and public works contracts in accordance with statutory requirements of Code of Alabama, 1975.
Administering the risk management program for Bishop State Community College.
Supervising the control of fixed asset and resale inventories.
Overseeing the Director of Facilities in designing and supervising of preventative maintenance programs for major equipment and facilities.
Overseeing the Director of Facilities in designing and supervising renovation projects related to campus facilities.
Serving as liaison or designating the Director of Facilities as liaison between the College and architects, contractors, public building authorities, attorneys, security agencies, the State Building Commission and others involved in new construction projects.
Preparing various internal and external letters, memoranda, analyses, documents, manuals and records related to Administrative Services functions.
Overseeing the scheduling of transportation services and special events.
Attending College social functions.
Attending professional development seminars and meetings.
Preparing and maintaining records of the College Foundation.
Collaborate with other members of the president’s executive staff.
Performs other duties as required.
Qualifications

Minimum Requirements:

Minimum Five (5) years of leadership and supervisory experience withprehensive kledge of business/administrative services in an education or appropriate setting Bachelor’s degree from a regionally accredited institution

Preferred Requirements:

Minimum seven (7) years of leadership and supervisory experience withprehensive kledge of business/administrative services, facilities management, and administrative services in a higher education setting
Master’s degree from a regionally accredited institution
Application Procedures/Additional Information

Application Procedure:

Position announcements and employment applications are available at schooljobs/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.
Onlyplete application packets will be given consideration for employment.
Apleted application packet consists of:
Completed Bishop State Community College employment application
Current resume
Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)

Physical Demands & Work Environment:

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Other Job Description information

I:

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must ad to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campusanization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondarymunity and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable amodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Salary:
ACCS Salary Schedule:

B -This position is on a non-tenured track

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