Administrative Operations Manager Position Available In Palm Beach, Florida

Administrative Operations Manager 3.5 3.5 out of 5 stars 1715 East Tiffany Drive, West Palm Beach, FL 33407

SCOPE:

The Administrative Operations Manager will provide comprehensive administrative support to the CEO, CFO, and VP of Housing and the Director of Community Relations. This role is crucial in ensuring the smooth operation of our executive team and contributing to the overall success of our organization.

ESSENTIAL FUNCTIONS

1.

Administrative Support:

Provide administrative assistance to the

CEO, CFO, VP

of Housing and the Director of Community Relations. Manage purchase orders and maintain accurate records. Prepare and distribute minutes for committee and board meetings. Coordinate and schedule committee and board meetings, ensuring all logistical details are handled efficiently. 2.

CRM Management:

Manage the CRM system, including adding and updating donor records. Issue thank you letters to donors in a timely and personalized manner. Identify potential donors from CRM and other external databases. 3.

Marketing and Community Engagement:

Actively market the “Breaking Bread” program to corporate sponsors and community partners. Collaborate closely with the Marketing Director to facilitate exceptional events for the organization. 4.

Program Coordination:

Ensure that the food calendar is current and accurately reflects upcoming events and needs. Serve as the liaison between funders and shelters, maintaining strong and effective communication.

KNOWLEDGE AND SKILLS

1. Bachelor’s degree in business administration or similar field of study. 2. Proven experience in an administrative support role, preferably supporting senior executives. 3. Strong organizational skills with the ability to manage multiple tasks and priorities. 4. Excellent communication skills, both written and verbal. 5. Proficiency in CRM systems and Microsoft Office Suite. 6. Support sales efforts of various initiatives. 7. Ability to work collaboratively with various departments and stakeholders. 8. High level of discretion and confidentiality. 9. Detail-oriented and highly organized. 10. Proactive and able to anticipate the needs of the executive team. 11. Strong interpersonal skills and the ability to build relationships with donors, sponsors, and community partners. 12. Commitment to the mission and values of the organization.

PHYSICAL REQUIREMENTS

1. General office environment 2. Prolonged periods of sitting, working at a computer terminal

TOOLS AND EQUIPMENT USED

Computer and peripheral, word processing, spreadsheets and software programs, and a variety of standard office equipment.