Administrative Support Division Manager Position Available In Pinellas, Florida

Administrative Support Division Manager
Salary
See Position Description
Location Clearwater, FL
Job Type
Full-time
Job Number
2025-00163
Department
Fire Department
Opening Date
05/05/2025
DESCRIPTION
BENEFITS
QUESTIONS
THE

CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER

Position Description

TARGET ENTRY SALARY

$77,729 – $81,615
Under administrative direction, the Administrative Support Division Manager is responsible for managing administrative and special project areas by conducting research, analysis, and evaluations, and proposing rmendations for program improvements. Directs department personnel, payroll, training, travel, safety, emergency response, and policy and procedures development functions.
This recruitment is for our Fire Department. Duties and Responsibilities

Essential Functions:

— Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
Provides extensive, professional, and highly skilled administrative and management support for the City’s departments; serves as technical advisor to the department director and represents the department in cooperative efforts with governmental entities and other operating units of the City.
Designs, creates, and develops procedures to maintainpliance with federal and state regulations and management directives; manages payroll procedures and budget processes for city department assigned.
Directs, manages, and supervises personnel performing payroll, administrative, clerical, and technical services to the various departments; manages the development of training, safety protocols, and the adnce to applicable laws and regulations. Gathers, reviews, and evaluates data relating to assigned programs or departmental operations; develops and implements reporting and monitoring systems; evaluates data relating to programs or operations and implements improvements to existing procedures and equipment.
Examines, evaluates, reviews, and managesanizational problems concerning policy, personnel, enhancement of equipment capabilities, and other department functions; handlesplaints on behalf of the Director and may be assigned to conduct field reviews and make findings. Assists in the coordination of all budgetary and financial systems of the assigned unit; reviews and approves purchase, monitors expenditures, and provides financial analysis;piles and maintains accountability for operational and capital improvement budgets.
Researches, identifies, and analyzes potential sources of grants, submits grant applications, and coordinates a monitoring system for tracking City grants; makes inquiries and conducts surveys of departmental programs, operations, practices, techniques, and problems. Assists, supports, and facilitates the coordination of all budgetary and financial systems; develops and implements management, processing, and administrative systems. Works closely with divisions and other departments in maintaining the support systems and providing information regarding departmental operations. Orders supplies and maintains the general office status; processes travel expense reports, monthly mileage requests, and other reimbursement inquiries. Performs other duties as assigned.
Minimum Qualifications

Licenses, Certifications, and Equipment:

A valid State driver’s license is required.

Education and Experience:

Bachelor’s Degree in Public Administration, Business Administration, Finance, or a field related to the department to which assigned PLUS five (5) years professional level experience working with a payroll system, including supervisory, accounting, budget or auditing and data processing experience, preferably in a managerial capacity; OR an equivalentbination of education, training, and experience may be considered. Supplemental Information
Knowledge of – Operations, services, and general functionality of the City
Budgetary and fiscal operations of various departments
Modern management techniques and systems
Business and administrative practices
Office practices, procedures, and equipment
Record keeping, report preparation, filing methods, and records
General office policies and procedures;puters and general office equipment
Skill in – Organizing work and setting priorities to meet deadlines
Completing tasks given both orally and in writing
Performing highly skilled secretarial and clerical work
Developing operating systems and controls
Completing sensitive and confidential tasks with skill and accuracy
Handlingplex tasks without recourse to supervisors
Transcribing, taking notes, gathering information, and presenting information clearly
Scheduling,anizing, and assisting administrative members
Establishing and maintaining strong office relationships
Operating aputer and related software