Church Administrator Position Available In DeKalb, Georgia

Church Administrator
Employer
St. Bartholomew’s Episcopal Church
Location
Atlanta, Georgia
Salary
Parttime; $27,000 annually
Closing date
May 25, 2025 categories Job Details
Company

Job Details Title:

 Church Administrator Reports to: Rector/Senior Pastor, St.

Bartholomew’s Episcopal Church, Atlanta Hours:

20 hours a week. Monday – Thursday 9:00 am – 2:00 pm

Status:

Parttime; $27,000 annually + holidays and pension, comp time as warranted About St. Bartholomew’s Episcopal Church, Atlanta. St. Bart’s is a faith community dedicated to worship, justice and peace, pastoral care, hospitality, and Christian formation. All God’s children are welcomed. We are seeking a Parish Administrator to support our ministry team, bringing the enthusiasm and coordination that keeps our work flowing with purpose. Position Description Under the direction of the Rector, the Parish Administrator serves as a vital and dynamic presence at the heart of parish life—ensuring that the daily operations of the church run smoothly and efficiently. With a welcoming and responsive demeanor, the Parish Administrator is a proactive and organized individual who takes initiative in managing the business and administrative functions of the parish. This role requires someone who can maintain healthy professional boundaries, uphold strict confidentiality, and work with attention to detail. Proficiency in a variety of software applications is required. The ideal candidate will be adept at interacting with individuals across all generations and possess strong interpersonal and communication skills. The Parish Administrator provides collaborative support to clergy, staff, congregation members, and church committees, playing a key role in enabling the ministries and mission of the parish. Essential Duties Information Management Print bulletins that are prepared remotely by a different member of the ministry team.
Maintain and organize a list of weekly liturgical team participants. Prepare a weekly announcement sheet.
Maintain parish records hard copy and cloud based with Realm. Records include membership, baptism, confirmation, marriage, and death.
Create and monitor Signup Genius, an occasional setup for Zoom.
Coordinate the parish calendar to facilitate building use by internal and external groups.
Maintain and manage parish calendar and communicate details to all staff and post weekly schedule. electronic communication via Constant Contact. Administrative Support Serve as a welcoming and helpful presence via telephone, email, and in the parish office.
Provide administrative support to the vestry (governing board) and committees as needed.
Provide executive support to the Rector.
Respond to requests for information and resources via email, telephone, and inperson visits.
Make document copies, send out mailings, etc.
Monitor inventory and place authorized orders for supplies and equipment as needed.
Enforce accounts payable process, by entering accounting numbers, and checking approvals.
Coordinate with the treasurer using Bill.com to scan invoices and other accounts payable; keep track of contracts.
Coordinate with vendors as delegated by Rector, Wardens (lay leaders), and Building & Grounds Committee
Sort incoming mail and send parish mailings and other outgoing mail.
Train users and track distribution of all key fobs and keys.
Manage and monitor online security system, thermostat system for weekly meetings and regularly scheduled events.
Organize workflow and maintain a tidy and usable office environment. Liturgy Support Working with the Rector and Director of Music & Organist to copy worship materials and bulletins for Sunday morning and other services such as funerals and weddings. Other duties as assigned.

Knowledge, Skills, and Abilities:

Welcoming disposition, willingness to accept and serve all people.
Ability to work independently and with a group knowing when to ask what is needed and take initiative.
Ability to be nimble and effectively manage workload.
Effective communication skills, both verbal and written including proofreading.
Willingness and ability to learn the liturgical rhythm of the church. Proficiency in word processing, spreadsheets, and database applications.
Demonstrated organizational skills, including calendaring, project coordination, and prioritization.
Able to write and format letters and labels.
Committed to ethical standards, ensuring confidentiality and the cultivation of safe respectful professional boundaries in all settings.
Knowledge and practice of office etiquette; appropriate dress.
Knowledge of supply procurement, including the ability to research vendor prices and negotiate costs.
Must be able to lift 20 pounds. Requirements Must pass a background check and complete training required by the Episcopal Church. Qualifications 35 years’ experience in a church or nonprofit setting. Episcopal Church, ELCA, or Roman Catholic is ideal.
An associate or technical degree in a related field i.e., administration, communications, or equivalent combination of education and experience preferred.
Must be proficient in Microsoft 365

Office Suite:

Word, PowerPoint, Excel, Publisher, InDesign
Must be proficient in Constant Contact, Signup Genius, Automated Church Systems or Realm, Bill.com, Zoom, Google Suite