Executive Support Manager Position Available In East Baton Rouge, Louisiana

Executive Support Manager Baton Rouge Alliance for Students Action Baton Rouge, LA Job Details Full-time $50,000 – $60,000 a year 2 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Life insurance Qualifications CRM software Google Suite Google Docs Marketing Customer service Writing skills Executive administrative support Mid-level Microsoft Office 3 years Expense reports Bachelor’s degree Accounting Organizational skills Relationship management Business Associate’s degree Leadership Communication skills Travel planning Full Job Description The Baton Rouge Alliance for Students works in partnership with parents, community, civic leaders and policymakers to achieve the shared goal of an excellent education for every Baton Rouge student. We are dedicated to elevating the voice of students and families in our community. The Alliance’s work focuses on the areas of: Empowering Families, Elevating Community and Engaging Leaders. The Alliance’s Executive Support Manager is charged with providing administrative and operations support to the organization and its executive team. This position reports directly to the organization’s Chief Executive Officer and provides critical support to the organization’s highest-level decision-makers. The ideal candidate is a self-starter, has good judgment, exercises an appropriate sense of urgency, broadly defines what is within their control, anticipates needs, displays a high level of discretion, and is comfortable in a technology-rich environment.

OBJECTIVES & RESPONSIBILITIES

Chief Officer Support Supports the CEO and Chief Strategy Officer with high-level administrative support and follow-up on matters arising from meetings, and keeping relevant notes in calendar events including: Maintains complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and effective use of the executive’s time Confirms all meetings, necessary materials, and meeting locations in advance Reviews upcoming meetings and events weekly with their executive Arranges complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings Serves as a “gatekeeper” to the CEO, screening meeting requests and visitors and ensuring the CEO’s time is managed efficiently. Completes regular reporting on behalf of the CEO and CSO, including monthly state ethics and expenditure reports Completes accurate and timely expense reports. Assists on as-needed basis with routine accounting work as well as special projects and audits. Provides support for board meetings of three affiliated organizations, including scheduling, taking minutes, preparing and providing pre-read packets, preparing technology, and maintaining records of board action Proactively relieves the CEO of as much administrative detail as possible by efficiently and independently performing all duties. Assists with correspondence/report preparation and other administrative functions as necessary, including file maintenance, copying/printing. Office Management Staffs office during open office hours. Maintains professional office environment including ensuring appropriate office, clerical, and entertaining supplies, ensuring team members have the appropriate office set-up and technology, and managing office physical plant.

Primary contact with:

1) property manager for maintenance and other requests; 2) office cleaners, and 3) IT support. Assists with onboarding and offboarding of new and departing employees (i.e.: setting up workstations, coordinating paperwork). Leads records management for the organization in a largely paperless environment. Provides minutes or action items for internal meetings, ensuring follow-up is provided to team members. Other administrative duties as assigned Supports the Relationships and Experiences Manager with events, including managing RSVP lists, securing venues, ensuring appropriate technology and materials, ordering meals or refreshments, and participating in set-up and tear-down Works with vendors to obtain necessary financial documentation (invoices, W-9s, etc.) and submits them for processing. Operational support for the different events on the day of. Performs administrative duties for the organization’s programming. (CHANGEMAKERS, Torch, Red Stick Schools Guide, Education as a Civil Right, etc.) as directed by the Relationships and Experience Manager.

EDUCATION AND QUALIFICATIONS

Preferred:

Associate’s or Bachelor’s degree in Business, Management, Marketing, Accounting, Communications, Non-Profit Management, or related field and 2+ years of experience. Three years experience in a similar role may be substituted for degree. Experience supporting fast-paced executives is mandatory. Proactive problem-solving. Must anticipate needs and proactively address issues before they escalate, while maintaining a positive attitude. A high level of discretion to handle sensitive and confidential information. Comfort with a demanding and fast-paced work environment. Ability to self-start and self-manage, meet deadlines, prioritize tasks, and organize activities. Professional demeanor, people skills, and leadership capabilities. This role is often the first contact external stakeholders have with the organization. Must represent the organization and CEO professionally and effectively. Comfort with a cloud-based environment and with adopting new business technology. Proficient with

Google Workspace:

email, sheets, docs, slides, and drives. If familiar with equivalent Microsoft office product, must be able to quickly adapt to Google environment. Strong communication skills, both orally and in writing. Ability to juggle and prioritize multiple tasks and achieve completion deadlines. Excellent listening skills and ability to establish rapport with decision-makers. Experience with basic accounting processes. Willingness for occasional after-hours and weekends event support.

COMPENSATION

This is a full-time role with a salary range of $50,000-$63,000 commensurate with experience and qualifications. This role will be eligible for an annual performance-based bonus upon achievement of predetermined goals. In addition, the Baton Rouge Alliance for Students provides a comprehensive benefits package that includes individual health and dental insurance, flexible paid time off, and a 401(k) plan with company-matching contributions.

TO APPLY

Send a cover letter and resume to .

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Vision insurance Application Question(s): With which of the Google Workspace products are you most familiar? Ability to

Commute:

Baton Rouge, LA 70801 (Required)

Work Location:

In person