Administrative Manager Position Available In Plymouth, Massachusetts

Administrative Manager Brockton Area Multi-Servi – 3.3 Brockton, MA Job Details Full-time $70,000 – $80,000 a year 6 hours ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Management 5 years Microsoft Office Supervising experience Bachelor’s degree Organizational skills Senior level Leadership Communication skills

Full Job Description General Statement of Duties:

The Administrative Manager plays a central leadership role in overseeing the daily administrative operations of a dynamic human services organization. Reporting to the Director of Administrative Support and supporting the President & CEO, this position supervises a team of three administrative professionals, ensures seamless office operations, manages high-level projects, and serves as a key liaison to the Board of Directors. This role also oversees event logistics, project workflows, and safety coordination including acting as Fire Warden for the Brockton office.

Supervisory Responsibilities :

Supervise and coach a team of three administrative professionals, fostering high performance, accountability, and continuous growth. Provide regular performance feedback, identify development needs, and ensure appropriate workload distribution. Coordinate administrative coverage across departments and maintain scheduling for front desk coverage.

Key Responsibilities:

Executive & Board Support Provide comprehensive administrative support to the President & CEO, including managing a complex calendar, email inbox, and communications. With the direction of EVP of Strategy serve as liaison to the

Board of Directors:

schedule meetings, prepare and distribute agendas and minutes, maintain bylaws, policies, and onboarding documents. Ensure timely and accurate submission of state and federal filings and official correspondences. Project Management Lead cross-functional administrative projects from planning through execution, ensuring milestones, resources, and follow-ups are well-managed. Track and communicate the progress of key projects, action items, and organizational initiatives across departments. Event Planning & Logistics Coordinate logistics for organizational events, board and committee meetings, trainings, and special gatherings. Delegate the management of event communications, tech setup, materials preparation, catering, and onsite support to ensure a seamless experience for participants. Organize and minutes the executive team meeting, Quality Council, and Roundtable. Administrative Operations Oversee administrative support services for executive and senior leadership, ensuring consistent service delivery and responsiveness. Support process improvements in administrative operations, identifying ways to streamline workflows and enhance service delivery. Supports the EVP Strategy and Development in projects/committees/initiatives by conducting research, data entry, creating spreadsheet and collateral. Office Safety & Facilities Coordination Serve as the designated Fire Warden for the Brockton office, ensuring compliance with all safety protocols and coordinating emergency procedures. Monitor physical office safety needs, respond to minor facility concerns, and escalate issues as needed. Collaborate with Facilities and HR to uphold safety standards, manage drills, and promote a secure working environment.

Qualifications:

Bachelor’s Degree preferred; equivalent experience considered. Minimum 5 years of experience supporting C-level executives, with 2+ years in a supervisory or team leadership capacity. Prior experience in a human services or nonprofit environment strongly preferred.

Key Competencies & Skills Leadership & People Management:

Proven ability to supervise, coach, and motivate staff; sets clear expectations and fosters a collaborative team culture.

Project & Time Management:

Skilled in organizing complex tasks and projects across multiple departments and stakeholders.

Event Logistics:

Capable of planning and executing in-person meetings and events with attention to detail and strong follow-through.

Communication:

Excellent written and verbal communication skills with the ability to engage professionally at all levels of the organization.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Teams, Zoom).

Adaptability & Initiative:

Comfortable navigating change, prioritizing under pressure, and stepping up proactively to solve problems.

Discretion & Confidentiality:

Maintains the highest level of integrity in handling sensitive information. Work Environment & Culture As part of BAMSI’s core administration, the Administrative Manager plays a key role in ensuring smooth internal operations and reinforcing a culture of excellence and care. The position is based full-time at the Brockton headquarters and serves as a visible, trusted resource across departments.