Front Desk Administrator Position Available In Monroe, New York

Front Desk Administrator 3.7 3.7 out of 5 stars Henrietta, NY Front Desk Administrator Job Summary As a key member of the Administrative Team, the Front Desk Administrator will ensure that front office responsibilities are carried out efficiently and effectively while delivering excellent service to internal and external clients in a manner consistent with the company’s mission. This position manages the first point of contact for clients and potential clients of Kenrick Corporation and is a key support for the Administrative Team, CEO, and HR Manager. Essential Functions Client Relations Greeting clients, guests, and visitors, ensuring that they are comfortable and are connected to the right office personnel Answer phone calls, transferring callers as appropriate Operational Efficiency Implement existing organizational procedures for: Mail distribution Inventory office, kitchen, and cleaning supplies; place orders after approval Manage requests for maintenance & repairs of office equipment (Copier, postage machine, phone system) Coordinate and manage meeting rooms, booking space and arranging for AV equipment as needed Assist with onboarding of new employees Update Client lists with changes Filing and record keeping Help to maintain the office shared calendar, and website Coordinate and manage meeting rooms, book space and arrange for AV equipment as needed Support Accounting Department by sorting, scanning, and filing payable invoices Deed research Assist with designing training guides for each team. Breakroom, copier room, and conference rooms made presentable Assist in planning events Support Heads of Departments Assist CEO, HR, and Administrative Manager with the following: Scheduling appointments Researching Communications via phone calls, email, letters, etc. Organize and prepare for executive meetings, including gathering documents and attending to the logistics of meetings. Prioritize and triage emails Taking meeting minutes Marketing and promotion of Kenrick Corporation Proofing social media posts Design advertisements Proposal creation Brochures, business cards, flyers Ordering promotional items Key Competencies Strong work ethic Must be well organized and a self-starter Must be able to follow standard filing procedures Detail oriented, professional attitude, reliable Microsoft Office Suite experience Possess strong organizational and time management skills Strong problem-solving skills and multi-tasking skills Ability to communicate effectively verbally and in writing Ability to interact with employees and customers in a professional manner Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness

Education and Experience :

3+ years’ experience in a similar role. 3+ years’ experience in handling multi-line phones Excellent computer skills and knowledge of relevant software Knowledge of clerical and administrative procedures and systems including filing and record keeping

Benefits :

Medical Dental Vision Voluntary Life Accident 401K HSA Paid time off